Aps5 Executive Assistant

6 days ago

Canberra, Australia Chandler Macleod Full time

As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod’s recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage an APS5 Executive Assistant on a Non Ongoing contract for 3-6 months.

**Position Overview**

**Duties & Responsibilities**:

- Preparation for meetings, including agenda items, action items, talking points and secretariat support.
- Coordination and tracking of workflow in and out of the FAS office, including management of tracking systems, reporting and more complex administration tasks.
- Working with division staff to ensure that all briefings and correspondence are managed appropriately, ensuring all deadlines are met.
- Liaising with a variety of senior internal and external stakeholders, such as Secretary/Deputy Secretary Offices, Ministers’ Offices.
- Management of credit card acquittals and supporting procurement activities, including tracking and payment of invoices.
- Supporting and mentoring more junior Executive Assistants, including sharing information on Group and Division priorities and working together to streamline processes to improve productivity and outcomes.
- Managing record keeping in accordance with departmental processes:

- coordinating and tracking tasks, correspondence and Parliamentary briefings
- managing the Division leave calendar, org chart, phone list, etc.

**Qualifications and Education**
- Desirable: Experience as an Executive Assistant and/or in administration positions.

**Capabilities**
We are seeking an experienced individual with the following skills and capabilities:

- High level organisational skills, with the ability to work in a fast-paced environment while managing competing priorities.
- Excellent attention to detail.
- Ability to exercise judgement and use initiative to identify improvements and anticipate the needs of the FAS and key stakeholders.
- Effective communication skills, both verbal and written.
- Excellent interpersonal skills.
- Ability to exercise discretion.
- Ability to identify current and emerging priorities.

**Mandatory Requirements**:

- Applicants must hold a Baseline Clearance.

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