Aps5 Executive Assistant

3 days ago

Canberra, Australia HAYS Full time

APS5 Executive Assistant contract available

**Your new company**

This Federal Government Department is responsible for Australia’s security operations and policies, including bilateral relations, relations with regional and international organisations, free trade negotiations as well as overseas aid programs.

Working in a highly secure area, the Department is seeking an experienced administration professional, with the ability to operate under general direction, providing specialist administrative support, and advice to influence the decisions made by others_._

**Your new role**

As an Executive Assistant you will work collaboratively with the Executive Officer to manage the office and diary of multiple SES Officers.

In this role, responsibilities include.
- coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines.
- manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems)
- undertake research and analysis to support project and administration or coordination tasks.
- operate with discretion and use judgement in managing the flow of work and visitors for your SES.
- work collaboratively across the department to achieve outcomes.
- provide support and assistance to the administrative coordination units in your work area.

Duties may vary according to the priorities and needs of the SES Officer/s you are working with.

**What you'll need to succeed**

This role calls for an individual that is highly organised, personable, flexible and agile. You will understand customer centricity and be comfortable conversing and interacting with a range of internal and external stakeholders. You possess a proven ability to think on your feet and proactively find solutions to issues as and when they arise.

You have a strong understanding of the bigger picture and your proactiveness will be crucial in supporting the DSD Senior Executive.
- have excellent interpersonal skills - as the ‘face of the office’ be able to interact positively with a wide variety of stakeholders.
- be approachable and build and sustain positive relationships with stakeholders.
- be highly organised - adept at managing multiple diaries and the re-prioritisation of tasks to accommodate competing and changing priorities.
- thrive in a high-volume environment, working with limited direction and supervision.
- handle sensitive information with tact and discretion, maintain confidentiality and adhere to the APS Code of Conduct and values.

Please note: This is a security designated position and you will be required to hold a current Australian Government Negative Vetting Level 2 Security Clearance prior to commencement.

**What you'll get in return**

Initial 12 month contract with 2 x 12 month extension options.

**What you need to do now**

2837447

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