Aps5 Executive Assistant

5 days ago

Canberra, Australia HAYS Full time

A central agency recruiting an APS5 Executive Assistant.

**Your new company**

This high-profile role requires a successful and experienced APS5 Executive Assistant who will respond to a First Assistant Secretary (FAS).

**Your new role**

In your new position as an APS5 Executive Assistant you will be responsible for delivering efficient high-level administration support within short time frame’s. You will manage a complex and high-volume desk, including managing the FAS diary, organising events, travel, and documentation.

Your primary responsibilities are:

- Bringing priority matters to attention of the FAS for action as appropriate
- Working with the Executive Officer (EO) to provide coordinated and highly professional support to the SES and the division
- Managing the FAS’s diary and calendar including coordinating meetings with internal and external stakeholders and ensuring the FAS has all required information for meetings
- Establishing strong working relationships and delivering a high standard of customer service
- Assisting, mentoring, and effectively engaging with other Executive Assistants within the division to foster a strong team focus
- Liaising with internal staff and external agencies on matters relating to the work area
- Assisting with preparation of more complex documentation (e.g. submissions, briefs, reports and other correspondence) in accordance with departmental guidelines
- Initiating and ordering supplies and equipment, processing accounts for payment and coordinating, collecting, and analysing information for monitoring purposes
- Developing appropriate systems, procedures, and controls to enhance the accuracy, timeliness, and presentation of workflow within the group
- Providing advice, organising, scheduling, and coordinating all travel arrangements, accommodation and supporting documentation for the FAS
- Undertaking research and analysis for the FAS
- Undertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with departmental policy
- Assessing and prioritising correspondence and delegating as appropriate within the division to ensure timely and effective business operations
- Coordinating divisional administrative tasks (e.g. phone lists, leave register, senate estimates responses, property and accommodation)
- Drafting and responding to less complex correspondence on behalf of the FAS

**What you'll need to succeed**

Your previous experience in a similar role within the Australian Public Service will lead to your success. With already developed written and verbal skills, organisation, and high attention to detail.

**What you'll get in return**

You will receive on the job training from a very friendly and knowledgeable team with an attractive salary and long-term commitment

**What you need to do now**

2797457

  • Aps5 Executive Assistant

    1 week ago

    Canberra, Australia Onpoint 365 Full time

    Initial 3 to 6 month contract - Possible 12 month extension available - Located in Canberra **APS5 Executive Assistant** - **Initial 3 to 6 month contract**: - **Possible 12 month extension available**: - **Located in Canberra** Our Federal Government client is seeking an **APS5 Executive Assistant** who can support a Group Manager and coordinate the...

  • Aps5 Executive Assistant

    1 week ago

    Canberra, Australia HAYS Full time

    APS5 Executive Assistant 12-month non-ongoing with a Federal government department **Your new company** This large Federal Government Department has a key focus on National Security and is situated around Australia, they provide services within a range of areas that effect individuals and community internal and external to Australia. **Your new...

  • Aps5 Executive Assistant

    1 week ago

    Canberra, Australia HAYS Full time

    A central agency recruiting an APS5 Executive Assistant. **Your new company** This high-profile role requires a successful APS5 Executive Assistant who will respond to a First Assistant Secretary (FAS). **Your new role** Your primary responsibilities are: - Bringing priority matters to attention of the FAS for action as appropriate - Working with the...

  • Aps5 Executive Assistant

    5 days ago

    Canberra, Australia Australian Department of Infrastructure and Regional Development Full time

    **title**, **department** - We invest in, trust and care about our people. We create a fulfilling, flexible and supportive workplace that helps our people achieve their goals. We invest in the tools, systems and training our people need to do their jobs._ **Description** **Detail** **Position title**: Executive...

  • Aps5 Executive Assistant

    1 week ago

    Canberra, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading **About the Role**: We are seeking a highly organised and proactive APS5 Executive Assistant to provide comprehensive administrative support to the Head of Division, working at a large Government Agency based in Canberra. This role is integral to the smooth functioning of the division, requiring a...

  • Aps5 Personal/executive Assistant

    5 days ago

    Canberra, Australia Onpoint 365 Full time

    Initial 12 month contract - Two possible 12-month extensions available - Australian citizenship required **APS5 Personal/Executive Assistant** - **Initial 12 month contract**: - **Two possible 12-month extensions available**: - **Australian citizenship required** Our Federal Government client is seeking a **APS5 Personal/Executive Assistant** who is an...

  • Aps5 Executive Assistant

    1 week ago

    Canberra, Australia HAYS Full time

    Multiple opportunities for Executive Assistants! **Your new company** *** These Federal Government Departments and Agencies play important role in ensuring the sustainability and development of the Australian Economy. **Your new role** *** Your new role as an APS5 Executive Assistant will see you providing high level support to Branch Heads and/or...

  • Aps5 Executive Assistant

    5 days ago

    Canberra, Australia Hudson Australia Full time

    Provide support to National Managers. _ Our client is a federal government department located in the Canberra CBD who currently have an opportunity available for an **NV1-Cleared** APS5 Executive Assistant **to join the team on a 6-month labour-hire contract. This opportunity is working full time hours, Monday to Friday 37.5 hours per week, with 2 days...

  • Aps5 Executive Assistant

    2 days ago

    Canberra, Australia HAYS Full time

    **Your new company** You will be working for a department who’s mission is to improve the wellbeing of individuals and their families nationwide. **Your new role** As an APS5 Executive Assistant you will report to the Assistant Secretary of a busy branch. The successful applicant will work under general direction and be responsible for the delivery of...

  • APS5 Executive Assistant

    2 days ago

    Canberra, ACT, Australia Randstad Australia Full time

    We are seeking Executive Assistant professionals at the APS5 level. The ideal candidate must have excellent attention to detail and possess strong written and verbal communication skills.Position description:Provide executive support including calendar and inbox management.Coordinate meetings, events, and travel arrangements.Act as a point of contact for...