Executive Assistant

1 day ago

Melbourne City Centre, Australia Department of Health Full time

***:
The Executive Assistant is responsible for the provision of executive support to the leadership group and is a source of administrative and project support to branch staff. The role makes part of a centralised administrative team which may be deployed as needed to work directly with one or multiple executive/s within the branch.
The Executive Assistant requires self-motivation and commitment, along with excellent relationship building skills, initiative, and the ability to adapt to changing priorities, working proactively to ensure the best use of time. They must have strong Microsoft Office and IT skills, demonstrate initiative and flexibility in their work practices and the ability to work independently with mínimal supervision
Accountabilities
- Provide a range of effective executive support functions, including: accurately managing the office's events diary; providing quality support to committees, working groups and meetings, including progress reports on outstanding matters; and preparing reports, briefs and correspondence.
- Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Answer queries, provide timely advice, undertake follow up action as required.
- Effectively review and improve office processes and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence.
- Operate as an effective branch member in a team environment and deliver quality, timely, and effective customer service to managers and staff within the branch.
- Support staff in a diverse range of corporate support functions ensuring that financial and physical resources are utilised in an efficient, effective and accountable manner.
- Resolve operational problems and issues being experienced by team members.
- Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
- Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.

Mandatory Vaccination Policy

**HOW TO APPLY**:

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