Executive Assistant

2 weeks ago

New Town, Australia Page Personnel Full time

New Town location, parking on-site - EA to CEO
- Join Tasmania's largest aged care group

**About Our Client**:
This business is about their community and pride themselves on having their core values at the forefront of what they do.

They are seeking to appoint a new Executive Assistant to support their passionate CEO and join the team
- Manage and co-ordinate the administrative functions associated with the day-to-day operations of the office of the CEO
- Act as the principle contact for, and in consultation with the CEO, liaise with external stakeholders, including parliamentary offices, senior government officials, members of the public and other members of the group
- Maintain the CEO's calendar, including scheduling meetings, appointments and making of travel arrangements. Responding to invitations accordingly.
- In consultation with the CEO, end to end management of Executive and Board meeting administration including scheduling, production and circulation of agenda and meeting materials, recording and distribution of minutes and actions and arrangement of catering.
- Serve as the primary point of contact between the Office of CEO and the Board of Directors including support for Board and Subcommittee Meetings where required
- Compose and prepare letters and memorandums relating to routine correspondence for the CEO's signature.
- Prepare meeting papers for the CEO.
- Keep the CEO advised of time-sensitive and priority issues ensuring appropriate follow up.
- Ensure that the CEO or Executive Management Team are made aware of issues relating to stakeholder relations at the earliest opportunity.
- Carry out research projects as required by the CEO
- Where directed work with Executive Team to manage and prepare events, including booking travel, invitations and promotional materials.

**The Successful Applicant**:

- Demonstrates commitment to the mission, vision and values of the business
- Minimum three years relevant experience in an **Executive Assistant** role supporting a CEO or senior Executive.
- A knowledge and understanding of the aged care system, including aged care quality standards, **or the capacity to acquire this knowledge in a reasonable time frame.**:

- Self-management skills, self-motivation, the capacity to be proactive, assertive and work well under pressure or within tight time frames. With exceptional organising skills to prioritise tasks with competing time frames.
- Excellent interpersonal skills with the ability to establish friendly and professional rapport with a wide range of stakeholders, including Board members, organisational and individual members, senior levels of government, and members of the public.
- Well-developed skills in using technology to deliver services, in particular use of the Microsoft Office Suites.

**What's on Offer**:
This role is located in New Town with parking on site

Salary range is $90,000-110k package dependant on relevant experience with other benefits joining a NFP business.

Please reach out to **Jade Melia** direct or APPLY now for a confidential discussion.

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