Executive Assistant to the CEO

17 hours ago

Macquarie Park New South Wales, Australia Smartways Logistics Holdings Pty. Ltd. Full time $80,000 - $120,000 per year

An exciting opportunity exists for an experienced and proactive Executive Assistant to provide high-level support to a busy and dynamic CEO within a growing organisation.

This role requires exceptional organisational skills, discretion, and the ability to anticipate needs and manage competing priorities in a fast-paced environment.

About the Role

As the Executive Assistant, you will play a pivotal role in ensuring the smooth day-to-day running of the CEO's office. You'll act as a trusted partner, managing critical communications and providing executive-level coordination and support.

Key responsibilities include:

  • Managing complex calendars, meetings, and travel arrangements
  • Preparing agendas, papers, and minutes for Executive and Board meetings
  • Acting as the first point of contact for internal and external stakeholders
  • Handling confidential correspondence and information with absolute discretion
  • Assisting with presentations, reports, and special projects
  • Coordinating key events such as leadership meetings, Board dinners, and company functions
  • Providing overflow support to the broader Executive Team when required

About You

To be successful in this role, you will demonstrate:

  • Proven experience supporting senior executives (CEO or C-suite level preferred)
  • Exceptional organisational skills and strong attention to detail
  • Highly developed written and verbal communication skills
  • Professionalism, sound judgment, and the ability to handle sensitive matters with confidentiality
  • Strong proficiency in Microsoft Office Suite and document preparation
  • A proactive, adaptable approach with the ability to manage multiple priorities

What's on Offer

This is an opportunity to join a purpose-driven, values-based organisation where you'll work closely with inspiring leaders who value collaboration, respect, and accountability.

If you're a self-starter who thrives on responsibility and enjoys being a trusted partner to senior leadership, we'd love to hear from you.

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