Executive Assistant

2 weeks ago

Macquarie Park New South Wales, Australia Smartways Logistics Holdings Pty. Ltd. Full time $60,000 - $90,000 per year

At Smartways, we are more than a logistics company. We are in the business of saving lives. Every day we manage time-critical, complex healthcare deliveries across Australasia and behind every life-saving outcome is a team that operates with precision, urgency, and care. For our CEO and Executive Team to perform at their best, we rely on a calm, organised, and resourceful Executive Assistant who keeps everything moving behind the scenes.

We are now looking for an Executive Assistant who thrives in fast-paced environments and enjoys being the person who quietly makes the impossible happen. Whether you are an experienced EA or coming from event planning, coordination, paralegal work, personal assistance, or office management, this role offers the chance to step into a high-impact position where your organisation and initiative truly matter.

About the Role

As the Executive Assistant, you will play a pivotal role in ensuring the smooth day-to-day running of the CEO's office. You'll act as a trusted partner, managing critical communications and providing executive-level coordination and support.

Key responsibilities include:

  • Managing complex calendars, meetings, and travel arrangements
  • Preparing agendas, papers, and minutes for Executive and Board meetings
  • Acting as the first point of contact for internal and external stakeholders
  • Handling confidential correspondence and information with absolute discretion
  • Assisting with presentations, reports, and special projects
  • Coordinating key events such as leadership meetings, Board dinners, and company functions
  • Providing overflow support to the broader Executive Team when required

About You

To be successful in this role, you will demonstrate:

  • Proven experience supporting senior executives (CEO or C-suite level preferred)
  • Exceptional organisational skills and strong attention to detail
  • Highly developed written and verbal communication skills
  • Professionalism, sound judgment, and the ability to handle sensitive matters with confidentiality
  • Strong proficiency in Microsoft Office Suite and document preparation
  • A proactive, adaptable approach with the ability to manage multiple priorities

What's on Offer

This is an opportunity to join a purpose-driven, values-based organisation where you'll work closely with inspiring leaders who value collaboration, transparency, and accountability.

  • Make a meaningful impact – Your work helps hospitals return vital equipment quickly so more patients receive critical care.
  • High Performance Culture – Be part of a collaborative, problem-solving group of people who love what they do.
  • Birthday Leave – Enjoy a paid day off to celebrate you.
  • Convenient location – Free parking and just a 3-minute walk from Macquarie Park Metro Station.

If you're a self-starter who thrives on responsibility and enjoys being a trusted partner to senior leadership, we'd love to hear from you.

Apply now via LinkedIn or email your CV to

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