Executive Assistant

2 days ago

Macquarie Park New South Wales, Australia Smartways Logistics Full time $80,000 - $120,000 per year

Here's your chance to step into a fast-paced role supporting a CEO who moves quickly, thinks big, and values strong partnership. You'll be stepping into a growing, purpose-driven healthcare logistics company that plays a critical role in supporting patient outcomes across Australia and New Zealand.

As the Executive Assistant, you'll be the person who keeps the wheels turning by coordinating, organising, and staying ahead of what's coming next in a rapidly expanding organisation. To succeed, you'll bring outstanding organisation, discretion, and the confidence to juggle competing priorities with ease.

About the Role

As the Executive Assistant, you will support the CEO by keeping their day running smoothly and making sure priorities are well managed. You'll handle a mix of coordination, communication, and planning, and act as a reliable point of contact for the wider business. This role suits someone who is organised, steady under pressure, and comfortable working in a fast-paced environment.

Key responsibilities include:

  • Managing complex calendars, meetings, and travel arrangements
  • Preparing agendas, presentations, and minutes for Executive and Board meetings
  • Acting as the primary contact for internal and external stakeholders
  • Handling confidential information and correspondence with absolute discretion
  • Preparing presentations, reports, and supporting documentation
  • Coordinating leadership meetings, Board dinners, events, and key company functions
  • Providing overflow support to the Executive Team when required

About You

To be successful in this role, you will demonstrate:

  • Proven experience supporting senior executives (CEO or C-suite level preferred)
  • Exceptional organisational skills and strong attention to detail
  • Highly developed written and verbal communication skills
  • Professionalism, sound judgment, and the ability to handle sensitive matters with confidentiality
  • Strong proficiency in Microsoft Office Suite and document preparation
  • A proactive, adaptable approach with the ability to manage multiple priorities
  • Ability to work on-site at Macquarie Park

What's on Offer

Join a values-led organisation where your work has real purpose and impact.

As part of a team that puts
Customer at the Heart
, operates with
Trust and Transparency
, and takes pride in
Owning the Outcome
, you'll contribute directly to life-saving healthcare logistics.

You'll also enjoy:

  • The chance to make a tangible difference every day
  • Leaders who prioritise people, culture, and operational excellence
  • A fast-growing environment where innovation and improvement are encouraged
  • Birthday Leave – a paid day off to celebrate you
  • Being part of Australasia's first carbon-neutral healthcare logistics company
  • A convenient Macquarie Park location with free parking and public transport access

If you're a self-starter who thrives on responsibility and enjoys being a trusted partner to senior leadership, we'd love to hear from you.

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