Administration Assistant

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.
**What this opportunity involves**:
We are seeking an experienced Administration Assistant to join our team at a retail centre in Toowoomba Reporting into the Centre Manager, the Administration Assistant will focus on accounts payable as well as support Operations, Marketing and Admin. You'll also a key touchpoint for the customer service team.
**A snapshot of the role**:
Maintain accurate centre databases and information systems
Record meeting minutes and coordinate security bookings
Oversee contractor compliance, tenancy inspections, and car park operations
Maintain emergency equipment and conduct safety audits
Process CCTV requests and manage documentation
Handle filing, compliance monitoring, and liability management
Provide reception support and administrative assistance
Support Accounts Payable/Receivable processes
Assist Marketing, Operations, and Centre Management teams
**Sound like you? This is what we are looking for**:
Ability to manage difficult situations with customers, retailers, contractors
Strong Customer Service Skills
Basic financial accounting/book keeping
Able to deal with irate customers and retailers and belligerent contractors
High integrity
Sound Communication
Planning and organizing (time management critical)
Proven attention to detail
Able to work under pressure
Ability to self-manage, prioritise and be flexible
**What you can expect from us**:
Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.