Administration Assistant

1 day ago


Toowoomba, Australia JLL Full time

**JLL empowers you to shape a brighter way**.

**Shaping the future of real estate for a better world**

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

**What this opportunity involves**:
We are seeking an experienced Administration Assistant to join our team at a retail centre in Toowoomba Reporting into the Centre Manager, the Administration Assistant will focus on accounts payable as well as support Operations, Marketing and Admin. You'll also a key touchpoint for the customer service team.

A snapshot of the role:

- Maintain accurate centre databases and information systems
- Record meeting minutes and coordinate security bookings
- Oversee contractor compliance, tenancy inspections, and car park operations
- Maintain emergency equipment and conduct safety audits
- Process CCTV requests and manage documentation
- Handle filing, compliance monitoring, and liability management
- Provide reception support and administrative assistance
- Support Accounts Payable/Receivable processes
- Assist Marketing, Operations, and Centre Management teams

**Sound like you? This is what we are looking for**:

- Ability to manage difficult situations with customers, retailers, contractors
- Strong Customer Service Skills
- Basic financial accounting/book keeping
- Able to deal with irate customers and retailers and belligerent contractors
- High integrity
- Sound Communication
- Planning and organizing (time management critical)
- Proven attention to detail
- Able to work under pressure
- Ability to self-manage, prioritise and be flexible

**What you can expect from us**:

- **

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.

**Location**:
On-site -Toowoomba City, QLD

**_JLL Privacy Notice _**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

.



  • Toowoomba, Australia HAYS Full time

    Administration Assistant wanted for Toowoomba public accounting firm. **Your new company** Hays has partnered with a fun & friendly professional accounting organisation looking to expand their supportive administration team. **Your new role** As the administration assistant, you will be responsible for providing assistance in the form of various accounting...


  • Toowoomba, Queensland, Australia Wagners Full time

    **Administration Assistant / Receptionist****The Position**An Administration Assistant / Receptionist (Traineeship) is responsible for a diversity of administrative, clerical and operational duties. Provides administrative support to all Engineering Solutions Departments, and other Wagners divisions and external customers. Certificate III in Business...


  • Toowoomba, Australia Skout Solutions Full time

    Ventia specialises in the long-term operation, maintenance, and management of critical public and private assets and infrastructure across different industries. Skout Solutions is recruiting an administrative assistant who can support our Training team for 8 weeks on a casual assignment based in Toowoomba. Responsibilities include - Provide overall...


  • Toowoomba, Australia AimBig Employment Full time

    4 extra paid leave days known as "YOU Days" - Supportive culture with extensive training and development - $1000 Annual Professional Development Allowance **About us** **AimBig** is part of the Arriba Group of companies. Our purpose is what makes us different and drives us each day “Empowering Lives together”. As an award-winning organisation for both...


  • Toowoomba, Australia Employment Plus AU Full time

    Start your career with The Salvation Army today! We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies. ABOUT US The Salvation Army is one of Australia’s largest and most-loved charities, helping...


  • Toowoomba, Australia Employment Matters Full time

    Genuine growth opportunities to develop your career - Monday to Friday | No Weekends | Handy Toowoomba location - Open to applicants with sound Admin skills through to Graduate Accountants **_The Opportunity:_** A full-time position is available in Toowoomba to support the Administration Manager and assist with a range of specialist and general...


  • Toowoomba, Australia Wagners Full time

    **Administration Assistant / Receptionist** **The Position** An Administration Assistant / Receptionist (Traineeship) is responsible for a diversity of administrative, clerical and operational duties. Provides administrative support to all Engineering Solutions Departments, and other Wagners divisions and external customers. Certificate III in Business...


  • Toowoomba, Australia Pixie Ice Cream Full time

    **The role** We are looking for a self-motivated Administration Assistant to form an integral part of our Administration Department. We value someone who considers others and will support those around them, whilst able to perform administration duties including General Accounting, Accounts Payable/Receivable and when required - Switch & Enquiries,...


  • Toowoomba, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world!At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see...


  • Toowoomba, Australia McLean Care Full time

    **Location: Toowoomba QLD**: - ** Position Type: Fixed Term, Part-Time**: - ** Salary Packaging Benefits** **The Role** As a result of our organisation’s sustained growth, we are introducing this newly created role to meet our evolving needs. We are looking for an organised and detail oriented individual to provide essential administrative support to...