Administration Assistant

5 days ago

Toowoomba, Australia JLL Full time

**JLL empowers you to shape a brighter way**.

**Shaping the future of real estate for a better world**

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

**What this opportunity involves**:
We are seeking an experienced Administration Assistant to join our team at a retail centre in Toowoomba Reporting into the Centre Manager, the Administration Assistant will focus on accounts payable as well as support Operations, Marketing and Admin. You'll also a key touchpoint for the customer service team.

A snapshot of the role:

- Maintain accurate centre databases and information systems
- Record meeting minutes and coordinate security bookings
- Oversee contractor compliance, tenancy inspections, and car park operations
- Maintain emergency equipment and conduct safety audits
- Process CCTV requests and manage documentation
- Handle filing, compliance monitoring, and liability management
- Provide reception support and administrative assistance
- Support Accounts Payable/Receivable processes
- Assist Marketing, Operations, and Centre Management teams

**Sound like you? This is what we are looking for**:

- Ability to manage difficult situations with customers, retailers, contractors
- Strong Customer Service Skills
- Basic financial accounting/book keeping
- Able to deal with irate customers and retailers and belligerent contractors
- High integrity
- Sound Communication
- Planning and organizing (time management critical)
- Proven attention to detail
- Able to work under pressure
- Ability to self-manage, prioritise and be flexible

**What you can expect from us**:

- **

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.

**Location**:
On-site -Toowoomba City, QLD

**_JLL Privacy Notice _**

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

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