Administration Coordinator

**Date**:12 Aug 2025

**Location**: 50 Flemington Rd, AU

**Company**:theroyalch

**The Hospital**:
The Royal Children’s Hospital’s (RCH) Vision is “A world where all kids thrive”.

RCH is a cornerstone member of the Melbourne Children’s Campus, partnering with Murdoch Children’s Research Institute, The University of Melbourne Department of Paediatrics and The Royal Children’s Hospital Foundation.

RCH has cared for the children and young people of Victoria for more than 150 years since it was founded in 1870. A full range of paediatrics and adolescent health services are provided plus tertiary and quaternary care for the most critically ill and medically complex patients in Victoria, Tasmania, southern NSW and other states around Australia and overseas. The Hospital has more than 6,000 staff, a budget of $850M, 12 wards and 350 beds. Annually, the RCH has 300,000+ Specialist Clinic appointments, 90,000+ Emergency Department presentations and 20,000 elective surgeries.

The RCH is committed to the Child Safe Standards.

RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact.

For further Information on RCH is available here.

**About the Role**

This is a Permanent Full Time ongoing position within the Cardiology department. Together with a team of cardiologists, cardiac physiologists, nurses and other administrative personnel, you will contribute to the efficient and effective functioning of the Cardiology Department, by providing high level administrative support and excellence in customer service and quality standards.

**What you'll achieve**
- You will build and maintain working relationships with key internal and external stakeholders to ensure streamlined,accurate and timely administration
- You will provide confidential administration support including diary management and correspondence assistance for six consultants
- You will coordinate all aspects of Outreach Clinics for 35 - 40 clinics per year including liaising with centres, consultant travel and patient lists
- In consultation with consultants, you will manage end to end process for catheter surgery bookings

**Your skills and experience**
- Several years’ experience in a similar hospital administration role
- Ability to provide confidential administrative support at a senior level and to develop innovative solutions to administrative issues
- Excellent time management, prioritising, and organisational skills with the ability to balance competing demands and conflicting priorities.
- Advanced proficiency utilising Microsoft Office 365
- Experience using hospital administration systems, EPIC, IBA, Cardio base
- Knowledge in medical terminology and referral processes for patient management

If this sounds like you, click here to view the position description.

**What we offer**
- Salary Packaging - Increase your take home pay
- Parkville location and close to public transport
- Discounted on-site car parking

**Other requirements**
- Current National Criminal Record Check, or willing to obtain
- Valid Working with Children Check
- Compliance with RCHs “Staff Immunisation - Prevention of Vaccine Preventable Diseases” procedure

**Application process**

**Why work at the RCH?**

RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact. We offer the opportunity to work in world-class facilities, surrounded by Royal Park and only a short tram trip from the heart of Melbourne city.

We also offer discounted staff parking, salary packaging, and an award-winning health and wellbeing program.

It is a requirement of your employment that you be fully vaccinated against Covid-19, and Influenza annually for Category A and B roles, in compliance with any public health orders in place at the relevant time, unless you have a medical exception in line with those public health orders, which has been accepted by The Royal Children’s Hospital. Applicants will be required to provide their Australian Government Immunisation History Statement, it is a requirement of the RCH to collect, record and hold vaccination information.

It is also a requirement of your employment that you comply with any direction given by The Royal Children’s Hospital that you be vaccinated against, or prove immunity to, any other disease, unless you have a relevant exemption