Administration Assistant

2 days ago

Parkville, Australia The Royal Melbourne Hospital Full time

Job Description
- Administration Assistant

**Req ID**:2221

**Posting Start Date**:01/01/2025

**Advertisement End Date**:30/01/2025

**Work Location**:The RMH Parkville (City campus)

The Royal Melbourne Hospital is one of Australia’s leading public healthcare providers. Join the team. Build a career. We are looking for a passionate and dedicated individual to join The Royal Melbourne Hospital.

**Administration Assistant - ICU**

We are looking for a passionate and dedicated individual to join our Intensive Care Unit team. This is a full time permanent position, working 80 hours per fortnight, based within the Royal Melbourne Hospital Intensive Care Unit administration area (Level 5). This position plays a vital role in the day to day running of ICU administration and supporting key personnel within our team including the ICU Director and the Nurse Unit Manager.

**Key aspects of this role include**:

- Administration support, coordinate and manage MS Office 365 Outlook calendars for the ICU Director, NUM and Deputies as required
- Provide successful administrative and secretarial support to the designated committees and work groups of the ICU
- Accurately, prepare and manage the distribution of correspondence, reports, or presentations on behalf of the ICU Director and Nurse Unit Manager in a timely fashion
- Direct general queries regarding RHM and ICU events for external and internal stakeholders
- Assist with the organisation of events such as education workshops, as required by senior ICU medical and nursing staff
- High level of competence in the use of standard office software, Microsoft Office 365
- Manage the booking of meeting rooms
- Coordination of payment of medical staff through RosterOn.

**About You (Essential Requirements)**:

- Previous experience as an Administrative Assistant in a busy medical department
- Ability to work under pressure and priorities the workload
- Advanced verbal and written communication skills - with demonstrated ability to take minutes and draft correspondence
- Demonstrated ability to work autonomously and a team member
- Knowledge of medical terminology highly desirable

**Benefits of working at the RMH**:

- A Values based organisation offering great prospects for career diversity and professional advancement, including training and research opportunities and access to mentorship and leadership programs
- Comprehensive Health & Wellbeing Programs including: On-site staff gym, Staff Medical Service, Employee Assistance Program, Peer Support Program - run by our dedicated employees
- Salary packaging options, onsite car parking, close to public transport.

**Interested?**

If you are looking for a challenging role and can demonstrate the above capabilities, connect with us. For a confidential discussion please connect via the details below.

**Advertisement Contact (Name and phone)**:Jo Forrest 9342 9246 / 0414 384 737

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