Executive Assistant

**Job no**: 0057413
**Location**:Parkville
**Role type**:Full time; Continuing
**Faculty**:Faculty of Engineering and Information Technology
**Salary**:UOM 6 - $89,182- $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About the Faculty of Engineering and Information Technology**
The Faculty of Engineering and Information Technology has been the leading Australian provider of engineering and IT education and research for over 150 years. We are a multidisciplinary School organised into three key areas; Computing and Information Systems (CIS), Chemical and Biomedical Engineering (CBE) and Electrical, Mechanical and Infrastructure Engineering (EMI). FEIT continues to attract top staff and students with a global reputation and has a commitment to knowledge for the betterment of society.

**About the Role**
The Executive Assistant will provide quality executive administrative support to the Head of School - Electrical, Mechanical & Infrastructure Engineering (HoS - EMI) and Head of Infrastructure - (HoI) in the Faculty of Engineering and Information Technology. This multi-tasking and challenging role involves diverse duties and will require excellent interpersonal communication, organisational and time management skills.

As part of the Office of the Dean’s administrative team and reporting to the Faculty Executive Director or their delegate, the Executive Assistant will undertake a broad range of activities across two principal portfolios, the Office of the Head of School for EMI and the faculty infrastructure & WHS department, as well as providing functional support to Faculty committees as required.

Responsibilities include:

- Provide exceptional administrative support to ensure the effective and orderly day-to-day running of the Office.
- Executive support services to both the HoS EMI and the HoI, from diary and event management, correspondence to drafting documents, updating databases and systems, expense and finance reconciliation, coordinating communications and acting as the first point of contact for stakeholders engaging with them.
- Organise travel arrangements, conference and event attendance including bookings, itineraries and diaries.

**About You**
You will have previous experience in Executive and/or Administrative Assistant role to a senior executive and excellent written communication skills and highly developed interpersonal and verbal communication skills with the ability to liaise and work effectively with a range of people across all levels of the organisation. You will have the ability to collaboratively work positively in a busy environment, displaying initiative to achieve specified goals with changing priorities and tight deadlines, and contribute effectively as part of a team.

You will also have:

- Demonstrated ability to exercise judgement, maintain a high level of discretion, confidentiality and initiative at all times.
- Strong attention to detail and an ability to review and monitor information, including financial reports, to ensure proper records are being maintained accurately.
- To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check._

**_ Please note: To be considered for this role you must have current valid work rights for Australia._**

**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

- Flexible working arrangements, generous personal, parental and cultural leave
- Competitive remuneration, 17% super, salary packaging and leave loading
- Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
- Discounts on a wide range of products and services including Myki cards and Qantas Club
- Career development opportunities and 25% off graduate courses for staff and their immediate families

**Be Yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged