Executive Support Officer

**Executive Support Officer**:
**Position Number**: 0034428
**Location**:Parkville
**Role type**:Full-time; Continuing
**Faculty**:Arts
**School**:School of Languages and Linguistics
**Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super
- **Join a supportive team, providing seamless day-to-day administrative and operational support within the School of Languages and Linguistics.**:

- **Provide high-level executive support to the Head of School and senior leadership team.**:

- **Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families**

**About the Role**
Join the School of Languages and Linguistics as our Executive Support Officer, providing essential administrative, secretarial, and executive support to the Head of School, Deputy Head of School, School Manager, and School Committees. In this pivotal role, you will ensure the smooth and efficient operation of the executive office, enabling the School’s senior leadership team to manage their wide-ranging commitments effectively.

As part of the core professional team, you will contribute to the day-to-day operations of the School by supporting administrative and operational activities. Your ability to work both independently and collaboratively within a team environment will be key to your success in this role.

If you are a motivated and detail-oriented professional with a passion for delivering high-quality support in a dynamic educational environment, we encourage you to apply.

Your responsibilities will include:

- Provide high quality administrative support to ensure efficient running of the day-to-day activities in relation to the senior leadership team
- Provide executive and administrative support to School meetings and committees, such as School Executive and other governance committees. This involves activities such as preparation and distribution of agenda papers, minute taking and tracking of action items
- Assist with the local processing of University corporate services activities (e.g. finance, including expense processing for the Head of School)

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Who We Are Looking For**
We are seeking a proactive and organised professional with strong time management skills and the ability to handle multiple priorities independently. You will bring excellent communication and interpersonal skills, with a talent for engaging with diverse stakeholders, including international visitors. Your attention to detail, commitment to client service, and discretion when handling sensitive information will be key to your success.

You will also have:

- Completion of a tertiary qualification, or a combination of relevant work experience and/or education/training
- Sound time management skills including the ability to work independently and to manage competing responsibilities, while maintaining client focus
- Excellent interpersonal and communications skills, including demonstrated skills in preparing correspondence and governance related documentation
- Excellent attention to detail and a demonstrated capacity to undertake tasks independently and see them through to completion
- A strong commitment, and demonstrated ability to provide quality service to clients, staff and students of the School and its stakeholders, including the ability to maintain confidentiality and exercise discretion
- Advanced user of Microsoft Office including a high-level competence in the use of Word, Outlook, Excel and PowerPoint and an ability to quickly learn new software packages

**Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.**

**Your New Team - The Faculty of Arts**
The Faculty of Arts is a leading academic community dedicated to exploring and understanding the complexities of our ever-changing world. Our five schools, including the Asia Institute, School of Culture and Communication, School of Historical and Philosophical Studies, School of Languages and Linguistics, and School of Social and Political Sciences, house renowned researchers and intellectually engaged students. We embrace diversity and inclusion, actively welcoming and valuing the unique contributions of individuals from all backgrounds to achieve our vision.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover