Executive Assistant, Deputy Dean Indigenous

**Executive Assistant, Deputy Dean Indigenous**:
**Position Number**: 0065999
**Location**: Parkville
**Role type**: Full-time; Continuing
**Faculty**:Faculty of Medicine, Dentistry and Health Sciences
**Salary**: UoM 6 - $98,870 - $107,023 p.a. plus 17% super
- Support top academic leaders / Drive operational innovation / Shape the future of health education
- to redefine executive support and make a lasting impact in a world-leading faculty
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**The University of Melbourne**
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Your next career opportunity**
As an Executive Assistant in the Faculty of Medicine, Dentistry and Health Sciences, you'll play a pivotal role in supporting high-level academic leaders, particularly the Deputy Dean Indigenous. You'll have the opportunity to leverage cutting-edge AI tools, implement innovative administrative solutions, and contribute to a dynamic team environment. This role offers you the chance to shape your position, drive continuous improvement, and make a significant impact on faculty operations while supporting crucial initiatives in Indigenous health and education.

**Your responsibilities will include**:

- **Provide High-Level Executive Support**: Manage complex diaries, prioritise schedules, and handle confidential communications for the Deputy Dean Indigenous and other MDHS Executives.
- **Drive Process Innovation**: Continuously enhance workflows and administrative systems, leveraging AI tools to optimise efficiency and drive innovation in executive support.
- **Deliver Strategic Administrative Services**: Manage travel arrangements, committee support, and project administration with precision, foresight, and professionalism.
- **Foster Collaboration and Communication**: Act as a key liaison, building strong relationships across the faculty and external stakeholders to support executive goals and initiatives.

**You may be a great fit if**:
You are a proactive and adaptable professional with exceptional organisational skills, a forward-thinking mindset on generative AI, and the ability to handle complex executive support tasks with discretion and efficiency in a fast-paced academic environment.

**You may also**:

- Have a degree or diploma in a relevant field with substantial experience in executive support roles.
- Possess advanced proficiency in Microsoft Office Suite, including emerging tools like Copilot.
- Demonstrate strong interpersonal skills and the ability to build effective relationships with diverse stakeholders.
- Have exceptional written and verbal communication skills.
- Show a commitment to innovation and continuous improvement in administrative processes.
- Be highly resourceful, with the ability to work both independently and collaboratively.
- Have experience in managing confidential information with the utmost discretion and integrity.
- Possess a track record of establishing and improving administrative processes from the ground up.

For further information please refer to the attached PD.

**What we offer you**
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page

**Your new team - Faculty of Medicine, Dentistry and Health Sciences**

The Faculty of Medicine, Dentistry & Health Sciences has an enviable research record and is the University of Melbourne’s largest faculty in terms of management of financial resources, employment of academic and professional staff, teaching of undergraduate and postgraduate (including research higher degree) students and the conduct of basic and applied research. The Faculty’s annual revenue is $628m with approximately 55% of this income related to research activities.

The Faculty has