Executive Assistant

Role type: Full-time; Fixed term until 17th October 2026

Faculty: Engineering and Information Technology

Department: School of Electrical, Mechanical and Infrastructure Engineering /Office of the Dean (Infrastructure)

Salary: UoM 6 $98,870 - $107,023 p.a. plus 17% super

• Support senior engineering leaders / Diverse administrative responsibilities / Opportunity for professional growth

• Apply now to be a key facilitator of executive and school operations in a leading engineering faculty

• Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

As an Executive Assistant you'll provide crucial support to senior leaders, including the Head of School for Electrical, Mechanical & Infrastructure Engineering and the Head of Infrastructure. You'll manage complex schedules, coordinate communications, and handle confidential matters with discretion. This role offers you the chance to develop your administrative skills in a dynamic academic environment, working closely with diverse stakeholders and contributing to the smooth operation of key faculty functions.

Your responsibilities will include:

• Provide Executive Support: Manage diaries, coordinate meetings, and handle correspondence for senior leaders, ensuring efficient time management and prioritisation.
• Facilitate Communication: Draft documents, prepare briefing notes, and manage stakeholder interactions, maintaining confidentiality and professionalism at all times.
• Coordinate Administrative Tasks: Manage financial reconciliations, update databases, and support committees, demonstrating attention to detail and organisational skills.
• Support Office Operations: Undertake projects, Maintain filing systems, manage records, and contribute to team-based tasks, showing flexibility and initiative in a fast-paced environment.

You may be a great fit if:

You are an experienced executive assistant with excellent organisational skills, strong attention to detail, and the ability to manage competing priorities while maintaining discretion and professionalism in a dynamic academic environment, working with diverse stakeholders.

You may also:

• Have previous experience as an Executive Assistant to a senior executive.
• Possess excellent time management and organisational skills.
• Demonstrate strong interpersonal and communication skills, both verbal and written.
• Have proficiency in Microsoft Office suite and electronic diary management systems.
• Show ability to work independently and collaboratively in a team environment.

For further information please refer to the attached PD.

What we offer you

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

• Progressive, considerate leave provisions to empower your work-life balance

• Salary packaging and access to a range of discounted services including Bupa health insurance

• Health and well-being services including a leading Employee Assistance Program

Your new team – FACULTY OF ENGINEERING & INFORMATION TECHNOLOGY

The Faculty of Engineering and Information Technology (FEIT) has been the leading Australian provider of engineering and IT education and research for over 150 years. We are a multidisciplinary Faculty organised into three key areas; Computing and Information Systems (CIS), Chemical and Biomedical Engineering (CBE) and Electrical, Mechanical and Infrastructure Engineering (EMI). FEIT continues to attract top staff and students with a global reputation and has a commitment to knowledge for the betterment of society. FEIT has never been better positioned as a global leader, anchored in the dynamic Asia Pacific region, creating and curating knowledge to address some of the world's biggest challenges. Through our students and our relationships with communities, we can not only respond to society's needs but anticipate and create engineering and IT solutions for the future. Our ten-year strategy, FEIT 2025, is our School's commitment to bring to life the University-wide strategy Advancing Melbourne and reinforce the University of Melbourne's position as one of the best in the world. To achieve our ambitions, we will continue to build new infrastructure to enable our teaching, research and engagement; we continue to recruit outstanding people from around the world; and we continue to attract high-quality students from across the globe who are at the heart of our enterprise.

SCHOOL OF ELECTRICAL, MECHANICAL AND INFRASTRUCTURE ENGINEERING

The School of Electrical, Mechanical and Infrastructure Engineering (EMI) undertakes teaching and research across a range of disciplines that are internationally recognised for their contribution to fundamental research. EMI has several well-established industry linkages and international partnership and is building a vibrant profile of interdisciplinary research, working with industry with an aim to contribute to society. EMI offers a comprehensive range of accredited Master of Engineering and Master of Information Technology programs taught through the Electrical, Mechanical and Infrastructure departments as well as professional Masters programs. The School has a substantial cohort of research higher degree students.

A major focus of the School is to attract and retain outstanding and internationally recognised academic staff. EMI is committed to increasing the number of female engineers and scientists on its staff.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Bec Tucker – or send an email titled 'Reasonable Adjustments' to hr- . You can find more information for applicants requiring reasonable adjustments on our Careers website:

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our Indigenous strategy please visit -

If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied- .

Working at the University – what you need to know

This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Join Us and unlock your career potential

Is this the perfect opportunity for you? Apply today Including the following documents:

• Resume

• Cover Letter outlining your interest and experience relevant to selection criteria

Please note that you are not required to respond to the selection criteria in the .

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to

If you have any questions regarding the recruitment process, please feel free to contact Brett Verity via email at hr- , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the .

Applications close: 7 September :55 PM Australian Eastern Standard Time (AEST) / Melbourne time zone.

: Executive Assistant