Executive Assistant

**Job no**: 0063857
**Location**:Parkville
**Role type**:Full-time; Fixed-term to 30 June 2026
**Faculty**:Medicine, Dentistry and Health Sciences
**Department/School**:Melbourne Medical School
**Salary**:UOM 6 - $96,459 - $104,413 p.a. plus 17% super
- Coordinate and provide high-level executive assistant support to the Co-Chairs of the Australian Stroke Alliance (ASA), ensuring operational efficiency and progress across the MRFF program.
- Play a pivotal role in supporting innovative national research aimed at early stroke intervention, working closely with key stakeholders and contributing to the success of cutting-edge brain scanning technology development.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**
The Executive Assistant at the Melbourne Brain Centre, Royal Melbourne Hospital, plays a key role in supporting the Co-Chairs of the Australian Stroke Alliance (ASA), a national research program focused on innovative stroke intervention technologies.

This position provides high-level administrative support, including diary management, meeting coordination & secretariat duties, travel arrangements, and liaison with key stakeholders.

The role also supports ASA Board and committee activities, manages research-related logistics, and contributes to research development initiatives.

This role will be required to be on site Monday to Thursday with Friday WFH.

Your responsibilities will include:

- Providing high-level administrative support to the Co-Chairs of the ASA and several senior researchers.
- Managing relevant research meetings including all logistics, diary management, liaison with delegates and record keeping.
- Handling the preparation of board and associated committees including minute taking, preparation of agendas, research documents and reports for departmental meetings.
- Providing administrative support to researchers including maintaining accurate CVs and editing documents.

**Who We Are Looking For**
You will possess substantial expertise in providing high-level secretarial support to senior staff.

Your role will require excellent organisational skills, the ability to handle sensitive information with discretion, and strong written and verbal communication skills.

Experience in the scientific, higher education, or medical sectors, along with knowledge of university or hospital policies, would be advantageous.

You will also have:

- Completion of a relevant tertiary level qualification or an equivalent combination of relevant experience and/or education training.
- Exceptional logístical and organisational skills.
- The ability to take minutes of meetings and support the Co-Chairs and executive in preparation for and holding of Board and sub-committee meetings, including preparing agendas, assembly and distribution of papers.
- Demonstrated capacity to exercise sound judgment, diplomacy, tact and discretion.
- The ability to demonstrate versatility, enthusiasm, self-motivation and initiative.

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - Melbourne Medical School**

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
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**Aboriginal and Torres Strait Islander Applicants**
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