Executive Assistant
2 days ago
Chief of Staff Parkville, VIC Contract
5/8/2025
- Parkville location | Onsite parking, close to public transport
- Full time | 12-month contract
- Provide support to 3 senior leaders | Supportive on the job development
About Orygen
Orygen is Australia’s Centre of Excellence in Youth Mental Health and the largest translational research organisation dedicated to youth mental health in the world.
For over 30 years, Orygen has led groundbreaking early intervention and developed evidence-based models of care to improve the mental health outcomes of young people aged 12-25.
About the job
The Executive Assistant - Finance, People & Governance provides high-level administrative and executive support to three senior leaders: the Chief Financial Officer (CFO), Chief People Officer (CPO), and the Company Secretary. This role plays a vital part in enabling the effective operation of these Executive offices and supporting the broader work of the Finance, People & Governance functions.
Reporting to Manager, Office of the Executive Director you will:
- Provide high-level secretariat support including preparation of Board and Committee papers, minute taking, meeting coordination, and record keeping.
- Manage complex diaries for the CFO and CPO, including scheduling, responding to invitations, briefing on priorities, and coordinating event logistics.
- Act as the first point of contact for internal and external stakeholders, maintaining strong professional relationships and supporting executive priorities.
- Ensure smooth operations of the Offices of the CFO and CPO, including task tracking, issue resolution, and managing sensitive or urgent matters.
- Deliver quality administrative support such as inbox management, document preparation, presentation formatting, and file organisation.
Skills and experience
The following criteria must be met for consideration for this position:
- Experienced in supporting Boards and C-Suite executives, with strong skills in agenda preparation, minute-taking, and complex diary management.
- Highly organised and proactive, with the ability to manage competing priorities, meet tight deadlines, and maintain strong administrative systems.
- Excellent interpersonal and communication skills, with the ability to build rapport and collaborate with stakeholders at all levels.
- Exercises sound judgment, discretion, and emotional intelligence when handling sensitive or confidential information.
- Proficient in Microsoft Office and ICT systems; knowledge of the mental health, university, or health service sectors is desirable.
**Benefits**:
- $100,000 - $110,000 p.a commensurate with skills and experience + 12% superannuation and $15,900 in NFP salary packaging + $2,600 meals and entertainment card.
- Work in a state-of-the-art facility co-designed with young people to advance youth mental health.
- Support Orygen's mission for youth mental health and contribute to positive social change.
- Thrive in a supportive, inclusive culture that values diversity and promotes well-being.
- Collaborate in a workplace that values and empowers young voices.
How to apply
This is a full-time, 12-month contract with potential to extend.
-
Executive Assistant
12 hours ago
Parkville, Australia University of Melbourne Full time**Job no**: 0057413 **Location**:Parkville **Role type**:Full time; Continuing **Faculty**:Faculty of Engineering and Information Technology **Salary**:UOM 6 - $89,182- $96,536 p.a. plus 17% super The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri...
-
Executive Assistant
2 days ago
Parkville, Victoria, Australia The Royal Melbourne Hospital Full time $80,000 - $120,000 per yearThe Parkville Youth Mental Health and Wellbeing Service (PYMHWS) provides dedicated mental health care to young people aged 12-25 in Melbourne's north and west, along with their families, carers, supporters and kin.Operating at sites across Melbourne's north and west PYMHWS is Victoria's first standalone public mental health service built exclusively around...
-
Executive Assistant
2 days ago
Parkville, Victoria, Australia University of Melbourne Full time $80,000 - $110,000 per yearRole type: Full-time; Fixed term until 17th October 2026Faculty: Engineering and Information TechnologyDepartment: School of Electrical, Mechanical and Infrastructure Engineering /Office of the Dean (Infrastructure)Salary: UoM 6 $98,870 - $107,023 p.a. plus 17% superSupport senior engineering leaders / Diverse administrative responsibilities / Opportunity...
-
Executive Assistant
2 weeks ago
Parkville, Australia University of Melbourne Full time**Job no**: 0063857 **Location**:Parkville **Role type**:Full-time; Fixed-term to 30 June 2026 **Faculty**:Medicine, Dentistry and Health Sciences **Department/School**:Melbourne Medical School **Salary**:UOM 6 - $96,459 - $104,413 p.a. plus 17% super - Coordinate and provide high-level executive assistant support to the Co-Chairs of the Australian Stroke...
-
Executive Assistant to Chief People
2 weeks ago
Parkville, Victoria, Australia The Royal Melbourne Hospital Full time $90,000 - $120,000 per yearExecutive Assistant to Chief People & Communications Officer | The Royal Melbourne HospitalSupport our Chief People & Communications Officer (CPCO)Full Time ongoing role | salary packaging options | 5 weeks A/L + ADOsWork with a team of Executive Assistants | Collaborative team environmentAbout the RoleWe're looking for a highly skilled EA to support our...
-
Executive Assistant, Deputy Dean Indigenous
2 weeks ago
Parkville, Australia University of Melbourne Full time**Executive Assistant, Deputy Dean Indigenous**: **Position Number**: 0065999 **Location**: Parkville **Role type**: Full-time; Continuing **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Salary**: UoM 6 - $98,870 - $107,023 p.a. plus 17% super - Support top academic leaders / Drive operational innovation / Shape the future of health...
-
Executive Assistant to The Dean
12 hours ago
Parkville, Australia University of Melbourne Full time**Job no**:0034133 **Location**:Parkville **Role type**: Full-time; Fixed term for 12 months **Faculty**:Faculty of Education **Salary**:UOM 6 $96,459 - $104,413 p.a + 17% super - **Play a pivotal role in ensuring the smooth operation of the Office of the Dean.**: - **Provide invaluable support to the Dean's daily activities.**: - **Salary packaging,...
-
Executive Assistant to The Chief People Officer
2 weeks ago
Parkville, Australia University of Melbourne Full time**Job no**: 0063883 **Location**:Parkville **Role type**:Full-time; Continuing **Department**:Office of the Provost **Salary**:UOM 6 - $96,459 - $104,413 p.a. plus 17% super - **Provide high-level of executive and administrative support**: - **Opportunity to work closely with senior leadership, gaining valuable insights into executive decision-making.**: -...
-
Parkville, Australia University of Melbourne Full time**Executive Assistant/Administration Officer Medtech Programs**: **Position Number**: 0059581 **Location**:Parkville **Role type**:Full-time; Fixed-term until 30 June 2026 **Faculty**:Faculty of Engineering and Information Technology **Department/School**:School of Chemical and Biomedical Engineering **Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super -...
-
Executive Support Officer
2 days ago
Parkville, Australia University of Melbourne Full time**Executive Support Officer**: **Position Number**: 0034428 **Location**:Parkville **Role type**:Full-time; Continuing **Faculty**:Arts **School**:School of Languages and Linguistics **Salary**:UOM 5 - $83,159 - $95,518 p.a. plus 17% super - **Join a supportive team, providing seamless day-to-day administrative and operational support within the School of...
