Executive Assistant to Chief People

7 days ago

Parkville, Victoria, Australia The Royal Melbourne Hospital Full time $90,000 - $120,000 per year

Executive Assistant to Chief People & Communications Officer | The Royal Melbourne Hospital

  • Support our Chief People & Communications Officer (CPCO)
  • Full Time ongoing role | salary packaging options | 5 weeks A/L + ADOs
  • Work with a team of Executive Assistants | Collaborative team environment

About the Role

We're looking for a highly skilled EA to support our Chief People & Communications Officer (CPCO). This role offers a unique opportunity to build on your executive support skills while playing a key part in high level communications, documentation, and stakeholder engagement.

About You

You thrive in dynamic environments, balancing multiple priorities with professionalism and discretion. A natural relationship builder, you bring:

  • High level writing and communication skills, able to craft documents and presentations.
  • High level organisational and planning skills, with the ability to manage executive schedules and competing priorities.
  • A proactive and solutions focused mindset, anticipating needs and optimising processes.
  • Proven ability to work with integrity and confidentiality in a fast paced environment, while remaining adaptable and comfortable with constant change.

Key Responsibilities

  • Executive Support (50%) - Provide high-level administrative support to the CPCO, manage complex schedules, coordinate meetings, and oversee executive and board sub-committees, including agenda preparation and minute-taking.
  • Administrative Support (25%) - Assist the Director of People & Culture and Head of Communications with operational and administrative needs.
  • Communications Support (25%) - Prepare and edit key documents, manage stakeholder relationships, support major events, and maintain internal platforms to ensure templates, reports, and learning materials are up to date.
  • Handle confidential documentation and correspondence with discretion.
  • Assist with finance and operations tasks, including invoice management, credit card reconciliation, and event coordination.

Interested?

If you are looking for a challenging role and can demonstrate the above capabilities, connect with us.

Click on Apply to view the Position Description

The RMH is proud to be a workplace that champions diversity, inclusion and equality for our staff and our community. Our goal is for our people to feel safe, included and supported so that they can be at their best every single day. We encourage talented people from all backgrounds, abilities and identities to apply to our vacancies, and will consider adjustments to support such applications.

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