Event and Administrative Assistant

**Job no**: 530748
**Work type**: Full Time
**Location**: Sydney, NSW
**Categories**: Administration, Marketing / Communications
- Employment Type: Continuing, Full Time (35-hour week)
- Remuneration Level 4: $78,584 - $82,897 + 17% Superannuation.
- Belong to a vibrant campus community, where dreamers are doers.

**Why The Role Matters**:
The Event and Administrative Assistant is responsible for providing proactive, practical and efficient administrative support to UNSW Professional Education Projects & Programs (PEPP) in the delivery of industry engagement events including webinars, workshops, seminars and intensives. The role reports to UNSW Professional Education Projects & Programs Manager, supporting the Faculty of Law & Justice.

**Skills and Experience**:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)
- Diploma or equivalent combination of qualifications and work experience.
- Sound organisational skills including ability to prioritise tasks and duties to meet deadlines.
- Excellent attention to detail and ability to provide effective customer service and support to clients at all levels.
- Advanced interpersonal, written and oral communication skills.
- Demonstrated capacity to work effectively in a team, preferably within a customer service environment.
- An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
- Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

**Accountabilities**:
(please review the Position Description for a full list of Skills and Experience)
- Provide administrative support for events including the arrangement of room bookings, catering, equipment, preparation of event materials, marketing posts etc through Mailchimp and LinkedIn, and marking of attendance of event participants.
- Attend events and be the point of contact for presenters and attendees.
- Provide support for online learning delivery; including set up of synchronous sessions, administrative tasks in LMSs and CRMs.
- Prepare contracts, and process payments.
- Provide straight-forward administrative/clerical support in UNSW PEPP (e.g. photocopying, accepting/arranging deliveries and couriers, mail sorting, ordering and stocking stationery etc).
- Develop and maintain filing systems, spreadsheets, databases, websites and other administrative systems.
- Provide general feedback relating to administrative guidelines, processes and activities.
- Undertake induction and new starter process for new staff and visitors including access to systems and building and site orientation.
- Participate in relevant projects and initiatives as required.

**Benefits and Culture**:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Discounts and entitlements (retail, education, fitness)

**How to Apply**:
Submit both a Cover Letter and CV online via the UNSW Job Board before Monday 17th March 2025 by 11:30pm. Please ensure your cover letter addresses the selection criteria for this position (no more than 1-2 pages).

**Get in Touch**:
The University reserves the right not to proceed with any appointment.

Position Description

**Advertised**: 03 Mar 2025 AUS Eastern Daylight Time
**Applications close**: 17 Mar 2025 AUS Eastern Daylight Time