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Executive Assistant

2 weeks ago

Sydney, Australia Australian Government - Department of Education Full time

APS Level 4
- Sydney, NSW
- $75,996 - $81,274

**About the Department of Education**
We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.

**The Role**
You will report directly to the Assistant Secretary (AS), Access and Inclusion Branch of the Early Learning Programs and Youth Division. The Executive Assistant (EA) will support the AS by managing the diary, taking phone calls, and liaising with both internal and external stakeholders. The EA plays a vital role in managing support for the coordination of governance related tasks where required.

**Duties and Responsibilities**
Responsibilities of the APS Level 4 Executive Assistant may include:

- managing Branch coordination activities and assisting with workflow management, ensuring tasks are completed according to priority and deadlines
- providing support for the Branch as required (including accommodation/property needs, support for committees and coordination of requests such as Branch meetings and events)
- anticipating logístical requirements for meetings, ensuring briefing materials are being prepared prior to Assistant Secretary attended meetings
- supporting procurement activities and payment of invoices as directed
- preparing minor correspondence, minutes and other written material as directed.
- monitoring branch and other executive assistant telephones and providing backup as required
- travel coordination and monthly credit card acquittals
- providing system and process support across teams, e.g., committee support and possibly production of basic papers as directed
- resolving problems and taking the initiative to identify alternative courses of action.

**How to Apply**
- Provide a summary (**no more than500 words**) that outlines your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
- Upload your Resume
- Provide contact details for 2 Referees.

**Eligibility**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Please refer to the
**Job Information Pack** for more information about the role.

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