Executive Assistant

Permanent position
- Full-Time role available, Sydney based and hybrid working
- Support the heads of our Financial Institutions and Government (FI&G) and our Business Controls teams

**How will I help?**

As an Executive Assistant at Westpac, you will support the heads of our Financial Institutions and Government (FI&G) and our Business Controls teams. You’ll interact with various collaborators within the bank, liaising with different business units. This role will give you the opportunity to fully utilise your exceptional organisational skills, along with your ability to build strong working relationships using effective communication and discretion.

Within this role, you will find opportunities for process simplification to improve business support functions within CIB and ensure all administrative affairs are managed efficiently whilst offering your support and expertise to the wider team.

**Day to day, your responsibilities will include**:

- Promptly handle and effectively triage requests from both internal and external stakeholders to ensure efficient communication and resolution
- Coordinate and manage customer-facing events, including venue selection, invitation drafting, and tracking responses
- Act as a liaison point for IT and other business partners across the Group to facilitate smooth operations
- Assist in the preparation of performance evaluations, dashboards, and strategy presentations for Leadership Team members
- Coordinate travel arrangements, team meetings, and events, ensuring all logístical details are managed efficientlyExpense planning and management, including processing, reconciling and approving accounts, payments and reimbursements

**What’s in it for me?**

You will have the opportunity to work closely with senior leaders in the Financial Institutions and Government (FI&G) and Business Controls teams, gaining valuable insights and experience in the banking sector. You'll enhance your organisational and communication skills by liaising with various business units and team members.

You’ll be set up for success in your transition to the role. Whilst the team you support is based across Australia, a majority of your colleagues will be based in Sydney, and you’ll collaborate in person in our Kent Street office to re-group and connect with senior leaders and key stakeholders.

Additionally, whatever shape your family takes, we’ll continue to offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we’ll continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**

To be successful in this Executive Assistant role, you will need proven experience in an administrative support or similar role. Excellent oral and written communication skills are essential, as you will be interacting with various stakeholders and ensuring clear, effective communication. Your dedication to delighting customers will enhance their experience and reinforce Westpac's reputation for excellence.

Further advantageous qualities and experience includes:

- Intermediate - Advanced MS Office skills (Word, PowerPoint & Excel)
- Strong organisational skills and the ability to run multiple tasks across different team members will help you thrive in this dynamic and fast-paced environment
- Effective planning and organisational skills, with a keen attention to detail, are crucial for managing schedules, coordinating meetings, and handling various administrative tasks
- Utilise your keen judgment and analytical abilities to address challenges and find innovative solutions
- Collaborate effectively with colleagues and contribute to a positive team environment and be a reliable and supportive team member who is always willing to assist othersEnsure objectives and performance appraisals are completed for all team members within timeframes

**What’s it like to work there?**

We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other’s passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We’ll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you’re in control of where you start and how you’ll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

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