Executive Assistant

3 days ago

Perth, Australia MinterEllison Full time

**Location**: Perth

**Contract Type**: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

**Our Workplace Team**

MinterEllison's Workplace practice is one of the most respected workplace practices in Australia, with market leading practitioners and a long established client base that is second to none. The team are hard-working and passionate, with a collaborative and supportive approach.

**Purpose Of The Role**

Our busy and successful team are looking for a talented Executive Assistant to join our Perth Workplace team on a full-time basis. The purpose of this role is to provide high quality support to a team of lawyers.

Your responsibilities will include:

- Developing productive working relationships with key contacts internally;
- Electronic and hard copy document and file management;
- Diary management and organisation of fee earners;
- Document production including use of precedents and new documents;
- Organising and coordinating meetings;
- Organising interstate travel;
- Drafting correspondence, document preparation and amendments;
- Reconciliation of corporate AMEX expenses through Concur;
- High volume file management including file opening and closing, electronic and physical filing; Conducting the billing cycle, including end of month billing, time recording and reporting using Elite;
- Management of client billing protocols;
- Other adhoc duties as required

**More About You**

In addition, you will possess the following attributes:

- 2+ years previous EA or legal secretarial experience
- Excellent prioritisation and organisational skills
- Proven ability to multi-task
- Ability to prioritise multiple tasks and manage deadlines
- A strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts and clients
- An adaptable and flexible nature
- Ability to deal with confidential information in a discrete manner
- High level of accuracy and attention to detail
- The ability to clearly and confidently communicate at all levels
- A proactive approach and high levels of initiative
- High level of energy and enthusiasm

**How to apply

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