Executive Assistant/ Team Assistant

2 days ago

Sydney, Australia Anton Murray Consulting Full time

Sydney- Ancillary Areas- Contract or TemporaryOne of our leading global financial services clients is seeking an EA/ Team Assistant to assist the Managing Director. This is a contract cover for 12 months.

Key responsibilities:

- Supporting a team of 9 in Institutional Equities on the trading floor. Assisting 1 Managing Director, 5 Executive Directors and 3 Sales specialist with administration support and diary management
- Assisting with phone calls on the dealer board and desk phone
- Setting up meetings/ conference calls internally and externally
- Management of flights, transfers, visas and accommodation bookings
- Processing and submitting monthly team expenses reconciliation and business invoices
- Arranging meeting room bookings, catering and AV requirements for client meetings
- Supporting staff’s leave and ensuring there is sufficient coverage at all times

Qualifications/ Experience Required:

- Excellent written and verbal communication skills
- Experience in providing support and senior levels of an organisation
- Experience in secretarial/ personal assistant role
- Able to manage priorities and conflicting issues in a professional manner
- Proficient in Microsoft Office Programs
- Extensive experience in admin in a fast paced environment
- Experience within the finance industry is highly desirable
- Experience with Concur + Event Manager is highly desirable

You will be paid $45per hour + super + overtime.

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