Executive Team Assistant

1 week ago

Sydney, Australia Downer Group Full time

An exciting opportunity has arisen for an experienced Executive Team Assistant to join Downer Group and support three Executives within the Chief Financial Office. and guiding their wider teams. Based in North Ryde, this is a full-time position for someone who is self-motivated, driven, and thrives in a fast-paced environment.

**Role and Responsibilities**
- Provides administrative support to Executive General Managers (EGMs), handling high volume of competing requests requiring professional discernment on appropriate urgency/prioritisation to complete.
- Provide calendar support for EGMs with effective communication across various stakeholders.
- Prepare and format documents, presentations, and reports as required by EGMs, ensuring accuracy and professionalism.
- Attend, arrange, and administer leadership team meetings, including preparing agendas, compiling papers, and documenting minutes.
- Support the organisation of EGM lead team offsites and other events, including ordering catering and managing logistics.
- Nurture a dynamic and collaborative culture.
- Manage purchase orders, invoices, and expenses, including raising and receipting purchase orders, processing invoices and expense claims, and maintaining credit card procedures.
- Assist in the preparation and submission of board and executive leadership team papers on behalf of EGMs.
- Coordinate travel arrangements for EGMs, including booking flights and accommodation.

**About You**
- Enthusiastic, energetic team player who prides themselves on being well organised, planned with attention to detail.
- Flexibility to take on a wide range of responsibilities to support assigned management/ functional areas
- Ability to establish workflow and project priority based on assessment of strategic expectations and consideration of interdepartmental needs.
- Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.
- Curiosity and proactive learning mindset to support continuous growth both personally and for the business.
- A “Self-starter” with a growth mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole.
- Ability to manage multiple, concurrent tasks and/or projects with the highest levels of professionalism, confidentiality, timely turn-around and client service.
- Solutions-oriented approach to functional/company challenges with the ability to identify/analyse scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations.
- Strong communication skills, verbal and written.

**What We Offer**

Downer offers employees a range of career support programs, wellbeing packages, and financial benefits, available through us and our selected partners, including:

- ASX listed company; known for career planning and progression opportunities
- EAP Program, Salary sacrifice superannuation
- Banking, vehicle, and travel & accommodation discounts
- Discounts on technology products
- North Ryde office - drive to work & Childcare Centre in the same building, with preferential acceptance

  • Executive Team Assistant

    2 days ago

    Sydney, Australia Lotus People Full time

    Join a thriving financial services business supporting a team of Executives - CBD location - beautiful offices with incredible views of Sydney - Benefit from a sociable office environment and a generous salary package of $100k **The Opportunity** Lotus People are excited to be partnering with a leading investment manager. As an established ASX-listed...

  • Executive Team Assistant

    2 weeks ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $100,000 + Superannuation - Support the Executive Team a group of diverse, driven professionals - Sydney CBD, be amongst the hustle and bustle of the wonderful city **What makes this company unique?**: This organisation is a dynamic and innovative entertainment company who are looking for a passionate individual to join...

  • Account Executive

    2 weeks ago

    Sydney, Australia TEAM LEWIS Full time

    **About TEAM LEWIS** The company is an integrated communications agency that has gone from start-up to multi-national in a little over two decades. The company now ranks in the top 40 agencies worldwide and has 23 offices. Its success is due to a combination of factors: talented people delivering award winning campaigns; expanding client relationships into...

  • Executive Team Assistant

    2 weeks ago

    Sydney, Australia Altis Full time

    **Who is Altis Consulting?** An Australian-owned industry leader who continues to “Do more with data than you imagined possible”. Altis Consulting is a market leader with over 25 years experience providing a deep understanding of the data and analytics landscape. From both a technical and business perspective, we combine commercial expertise, technical...

  • Executive Team Assistant

    2 weeks ago

    Sydney, New South Wales, Australia Altis Full time

    **Who is Altis Consulting?**An Australian-owned industry leader who continues to "Do more with data than you imagined possible".Altis Consulting is a market leader with over 25 years experience providing a deep understanding of the data and analytics landscape. From both a technical and business perspective, we combine commercial expertise, technical...

  • Executive Team Assistant

    2 weeks ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $100,000 + Superannuation - Become part of a team centred on change and sustainability! - Sydney CBD **What makes this company unique?**: Join a thriving team at an innovative, sustainable projects organisation. They are redefining the way we approach environmental stewardship and social responsibility. They pride themselves...

  • Executive Assistant

    1 week ago

    Sydney, Australia Commonwealth Bank of Australia Full time

    Executive Assistant / Team Assistant **Executive Assistant/Team Assistant** - **Permanent role, based in the CBD**: - **Opportunity to be a part of a supportive and collaborative team** Global Institutional Banking Coverage (GIBC) sits within IB&M, and leads banking relationship management and the provision of transaction banking, risk management and...

  • Executive Team Assistant

    2 days ago

    Sydney, Australia Sedgwick Full time

    Executive Team Assistant IF YOU CARE, THERE’S A PLACE FOR YOU HERE For a career path that is both challenging and rewarding, join Sedgwick’s talented team of 27,000 colleagues around the globe. Sedgwick is a leading provider of technology-enabled risk, benefits and integrated business solutions. Taking care of people is at the heart of everything we...

  • Executive Team Assistant

    2 days ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $85,000 + Superannuation - Varied and involved role supporting partners - Dynamic role supporting a lively team **What makes this company unique?**: This company is at the top of the management consulting industry, housing clients who are well known names in the corporate world. They work with people who share the same...

  • Team Executive Assistant

    2 weeks ago

    Sydney, New South Wales, Australia people2people Full time

    OverviewOur client Samsung Electronics is looking for a Team Executive Assistant to join the team on a 12-Month Fixed Term Contract. The role requires someone who is highly organised and comfortable working in a fast-paced and demanding environment. You will have the opportunity to influence and help develop a new Assistant Support Model/Framework for...