Executive Team Assistant

2 days ago

Sydney, Australia Downer Group Full time

An exciting opportunity has arisen for an experienced Executive Team Assistant to join Downer Group and support three Executives within the Chief Financial Office. and guiding their wider teams. Based in North Ryde, this is a full-time position for someone who is self-motivated, driven, and thrives in a fast-paced environment.

**Role and Responsibilities**
- Provides administrative support to Executive General Managers (EGMs), handling high volume of competing requests requiring professional discernment on appropriate urgency/prioritisation to complete.
- Provide calendar support for EGMs with effective communication across various stakeholders.
- Prepare and format documents, presentations, and reports as required by EGMs, ensuring accuracy and professionalism.
- Attend, arrange, and administer leadership team meetings, including preparing agendas, compiling papers, and documenting minutes.
- Support the organisation of EGM lead team offsites and other events, including ordering catering and managing logistics.
- Nurture a dynamic and collaborative culture.
- Manage purchase orders, invoices, and expenses, including raising and receipting purchase orders, processing invoices and expense claims, and maintaining credit card procedures.
- Assist in the preparation and submission of board and executive leadership team papers on behalf of EGMs.
- Coordinate travel arrangements for EGMs, including booking flights and accommodation.

**About You**
- Enthusiastic, energetic team player who prides themselves on being well organised, planned with attention to detail.
- Flexibility to take on a wide range of responsibilities to support assigned management/ functional areas
- Ability to establish workflow and project priority based on assessment of strategic expectations and consideration of interdepartmental needs.
- Aptitude for working in collaborative team environments with a focus on maturity, proactive communication, relationship building skills and resiliency.
- Curiosity and proactive learning mindset to support continuous growth both personally and for the business.
- A “Self-starter” with a growth mindset that takes initiative to continuously improve processes for ongoing effectiveness of the department and company as a whole.
- Ability to manage multiple, concurrent tasks and/or projects with the highest levels of professionalism, confidentiality, timely turn-around and client service.
- Solutions-oriented approach to functional/company challenges with the ability to identify/analyse scope of challenge, determine approach, compile data and prepare reports and positive-change recommendations.
- Strong communication skills, verbal and written.

**What We Offer**

Downer offers employees a range of career support programs, wellbeing packages, and financial benefits, available through us and our selected partners, including:

- ASX listed company; known for career planning and progression opportunities
- EAP Program, Salary sacrifice superannuation
- Banking, vehicle, and travel & accommodation discounts
- Discounts on technology products
- North Ryde office - drive to work & Childcare Centre in the same building, with preferential acceptance

  • Executive Team Assistant

    5 days ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $100,000 + Superannuation - Support the Executive Team a group of diverse, driven professionals - Sydney CBD, be amongst the hustle and bustle of the wonderful city **What makes this company unique?**: This organisation is a dynamic and innovative entertainment company who are looking for a passionate individual to join...

  • Executive Team Assistant

    5 days ago

    Sydney, Australia Altis Full time

    **Who is Altis Consulting?** An Australian-owned industry leader who continues to “Do more with data than you imagined possible”. Altis Consulting is a market leader with over 25 years experience providing a deep understanding of the data and analytics landscape. From both a technical and business perspective, we combine commercial expertise, technical...

  • Executive & Team Assistant

    1 week ago

    Sydney, New South Wales, Australia Law Partners Full time $90,000 - $120,000 per year

    SydneyFull Time HYBRIDExecutive & Team Assistant – Marketing DepartmentJoin Australia's largest specialist personal injury law firmLocation: Sydney CBD (above Town Hall Station)Work Type: Full-time | Hybrid work flexibilityAt Law Partners, our purpose is simple – to help more Australians get the compensation they deserve. As we continue to grow, we're...

  • Executive Team Assistant

    5 days ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $100,000 + Superannuation - Become part of a team centred on change and sustainability! - Sydney CBD **What makes this company unique?**: Join a thriving team at an innovative, sustainable projects organisation. They are redefining the way we approach environmental stewardship and social responsibility. They pride themselves...

  • Executive Assistant

    4 days ago

    Sydney, Australia Commonwealth Bank of Australia Full time

    Executive Assistant / Team Assistant **Executive Assistant/Team Assistant** - **Permanent role, based in the CBD**: - **Opportunity to be a part of a supportive and collaborative team** Global Institutional Banking Coverage (GIBC) sits within IB&M, and leads banking relationship management and the provision of transaction banking, risk management and...

  • Executive Team Assistant

    2 weeks ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $85,000 + Superannuation - An industry that is brimming in opportunities and growth - Located in walking distance to a train station and amongst popular cafes **What makes this company unique?**: As a leading IT solutions company, they put their customers before all else. They create solutions that you will be proud to...

  • Executive / Team Assistant

    1 week ago

    Sydney, Australia UBS Full time

    Australia - Business management, administration and support - Asset Management **Job Reference #** - 276970BR **City** - Sydney **Job Type** - Full Time **Your role** - Are you detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you always one step ahead in knowing what comes next? - We are seeking an experienced Executive...

  • Executive Assistant

    5 days ago

    Sydney, Australia Commonwealth Bank Full time

    **Executive Assistant/Team Assistant** - **Permanent role, based in the CBD** - **Opportunity to be a part of a supportive and collaborative team** Global Institutional Banking Coverage (GIBC) sits within IB&M, and leads banking relationship management and the provision of transaction banking, risk management and capital solutions to our clients. The...

  • Executive Team Assistant

    1 day ago

    Sydney, New South Wales, Australia NSW Government Full time $100,000 - $120,000 per year

    Job Status: Full Time, Temporary Parental Leave Cover (up to 14 months)Salary: Based salary of $96,334 per annum plus 12% Superannuation ContributionsApplications Close: Monday 6 October 11:55pmRole Enquiries: at An organisation where diversity of thought and experience is valued, supported and respected.THE HOUSEThe Sydney Opera House occupies a unique...

  • Executive Team Assistant

    7 days ago

    Sydney, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world! At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...