Aps 4 - Executive Support Officer

1 day ago

Moorebank, Australia Australian Government Full time

$76,277 - $83,274 + up to 15.4% Superannuation
- Moorebank - NSW

**The Role**
The Executive Support Officer is responsible for providing high-level administrative and operational support to the executive team, ensuring efficient daily functioning of the executive office. This role involves managing executive schedules, facilitating communication between executives and key stakeholders, and handling sensitive information with discretion.

This position will directly report to the Commander of the Unit and will be responsible but not limited to:

- Manage executive calendars, coordinate appointments, and schedule meetings.
- Organize and prepare materials for meetings, including agendas, reports, and presentations.
- Handle confidential information with professionalism and discretion.
- Facilitate communication between executives and internal/external stakeholders.
- Coordinate travel arrangements and logistics for executive travel.
- Assist in preparing correspondence, reports, and presentations on behalf of executives.
- Take minutes in meetings and follow up on action items.
- Manage expense reports and invoices for the executive team.
- Support special projects by conducting research, compiling data, and ensuring project deadlines are met.
- Ensure the executive office runs efficiently by managing office supplies and systems.
- Handle any additional tasks as directed by the executive team.

**About our Team**
The Joint Logistics Unit (East) is one of Defence largest warehousing units managing approximately 14 million items. We are fast paced, transformative logistics unit with a diverse workforce of military, public servants and contractors. The APS 4 Executive Support Officer sits within the Executive Command Branch and makes a valuable contribution to ensure our customers are well supported to achieve Defence capabilities.

We are committed to supporting our customers by providing quality advise and ensuring the highest level of customer service across all of our sites. We are always looking to improve and this role provides the opportunity for you to contribute to this continuous improvement process. We provide a working environment that offers you a diverse range of work, flexibility to be innovative, talented colleagues, and the guidance and support to ensure that you always have everything that you need to succeed.

To be successful in this role, you will bring the following attributes and skills to the role:

- Proven experience as an Executive Support Officer or similar role.
- Strong organisational skills with the ability to multitask and prioritise effectively.
- Strong written, interpersonal and verbal communication skills.
- High level of professionalism and confidentiality.
- Strong attention to detail and problem solving skills.
- Ability to work effectively both independently and as part of multi-disciplinary teams.
- Outcome-focused mindset with an ability to get practical results.
- Adaptability, resilience and flexibility.

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