Executive Assistant

**Executive Assistant - 32237**
- **Permanent full time opportunity to join the Corporate Services **Chief Transformation Office (CTO)**:

- **Sydney, NSW**:

- **Hybrid working arrangements
**How will I help?**
An exciting new role working closely with the Chief Transformation Officer in the recently established Chief Transformation Office (CTO) business unit within the Corporate Services division.

This role exists to support the Chief Transformation Officer by providing efficient and effective coordination of all office functions including diary management, forward planning, all administration processes, as well as general support to the leadership team in coordinating activities and recruitment. You will enjoy operating in a fast-paced environment, be able to work autonomously and as part of a team, liaising with a multitude of stakeholders across the broader Westpac Group, and consistently delivering.

Responsibilities include, but not limited to:

- Diary management for the Chief Transformation Officer, including coordination of all meetings/conferences and preparation of agendas and documents.
- Coordination of leadership team key meetings, including the preparation of agendas and assistance with presentation material
- Ensure all material required for meetings is collated in day folders on a timely basis
- Prompt handling of internal and external stakeholder requests
- Provide support to the Business Manager including communication management, running reports, leave management tracking, and other key deliverables as required.
- Maintaining a strong network with other EAs and stakeholders
- Reconciling and processing all accounts in a timely and compliant manner, including invoice approvals, purchase orders/requisitions, P-cards and other charges
- Approval (as delegated on behalf of the Chief Transformation Officer) for WEAPS staff reimbursements, technology requests in IT Store, SRM, Optus), PeopleHQ leave approval, and eAcademy Learning requests.
- Update and maintain the team organisational charts and distribution lists, ensuring these are accurately reflected in the People Directory.
- Property/workpoint co-ordination
- Business Continuity Management key contact
- Ensure target team culture is reflected, as a key representative of the Chief Transformation Officer
- General day to day office management support for the Chief Transformation Officer and leadership team
- Build relationships across the Westpac Group, to drive the CS CTO business unit’s priorities

**What’s in it for me?**
You’ll play a significant part of the future of a business that has been around for 200 years. Our purpose is helping Australians succeed. So we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grown, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**
**Knowledge, Qualifications & Experience**
- Previous experience working as an Executive Assistant
- Prior experience in the financial services industry and/or project management would be beneficial
- Advanced PC literacy (MS Office: Word, PowerPoint, Excel, Teams, Nitro; Yammer)
- Excellent oral and written communication skills
- Excellent diary management and strong attention to detail
- Ability to work autonomously and as part of a team, liaising with all levels of the business and our customers, building strong working relationships at all levels
- Adaptability and flexibility
- A working style that is approachable, professional, team oriented, with the ability to handle pressure
- Strong planning and organisational skills and the ability to manage multiple tasks at any given time

**What is it like to work there?**
We aim to provide one big, supportive team of people who love helping others succeed. Working with us you'll discover new ways of working, and an exciting range of roles to showcase your skills. As an equal opportunity employer, we’re proud to have created a culture where people can be their best, in an environment that values diversity and flexibility. And one where everyone belongs.

**How do I Apply?**
- The health and wellbeing of our employees is our top priority. We’ve developed clear standards to ensure our people are confident, safe and healthy whether they’re working from a Westpac Group site or working from home. These are based on expert medical advice and Safe Work Australia guidelines. _
- Our people are our highest priority, and we are committed to placing our redeployees in available roles before we review other applicants._