Executive Assistant and Board Coordinator

**Administrative and Secretarial Support**
- Act as the first point of contact for the Chief People, Culture & Legal Officer and Company Secretary
- Prioritise workflow in consultation with the Executive including reports, business papers and all communications/correspondence
- Board director support including management of director travel arrangements for Board and Committee meetings, site visits etc
- Board and Committee meeting support including arrangement of catering, rooms, particular meeting requirements such as AV needs etc
- Governance support (e.g. management of Diligent Resource Centre)
- Ensure that confidentiality is maintained when exposed to or informed of private and sensitive information
- Effectively schedule and utilise the Executive’s work time through an electronic diary management
- Organise and book all aspects of Executive and Board director travel (and team travel from time to time)
- Undertake effective phone screening, prioritising information gathered in an accurate manner
- Prepare outgoing communications as required, ensuring communications are presented professionally and accurately and received correctly
- High level report or project writing as required to support the Executive
- Coordinate and organise events as requested including catering and booking any IT resources etc
- Organise internal and external meetings, ensuring resources are booked accurately, agenda prepared with any required supporting documentation / notes. Ensure minutes are captured with high accuracy in content with any required actions being undertaken and/or followed up. Ensure minutes are delivered within reasonable timeframes
- Support the Executive in strategic and business plan cycles, preparation of documents etc
- Notify the Executive immediately of matters that require their personal attention and/or matters that require escalation. In their absence refer them to the appropriate person such as the Chief Executive Officer of SCC, or other persons as nominated by the Executive.
- Expense reconciliations for the Executive and Board directors
- Assist in preparation of regular reports, documents and presentations
- Coordinate and provide administrative support for submission of information to relevant external bodies
- Perform other administrative tasks as required

**Documentation Management and Filing**
- Support and assist in the maintenance of corporate documentation.
- Maintain an effective and efficient filing system, hard copy and electronic.

**Customer Service & Stakeholder Relationships**
- Maintaining key internal and external stakeholder relationships to ensure own work requirements are met.

**Teamwork and Culture**
- Maintain professional behaviour at all times in alignment with SCC values, missions, vision and Code of Conduct
- Contribute to team meeting and team planning days in professional manner respecting other team members

**Work Health & Safety**
- Undertake all mandatory training in all areas of WHS as requested by SCC
- Report any incident, accident or near mishap within 24 hours as per SCC policies and procedures
- Comply with all SCC policies and procedures in WHS, Workers Compensation and Return to Work
- Contribute and comply with Return-to-Work programs as appropriate
- Report any potential workplace hazards
- Take preventative actions as appropriate as per SCC policies and procedures
- Consider all WHS aspects when travelling in accordance with SCC WHS policies and procedures

**What’s in it for you?**
- You will be joining a highly functional & experienced team
- Competitive salary package
- NFP salary sacrificing benefits + meal & entertainment allowance up to $15,900
- Annual leave loading
- Discounted private health insurance
- Access to our Employees Assistance Program
- An extra day’s annual leave paid at Christmas
- Flexible start times
- Maxxia Salary Packaging and Rewards, including discounts at major retailers, cinemas and restaurants
- Heart HQ our Southern Cross Care (NSW & ACT) People Platform that is packed with exclusive benefits and features designed to help you Celebrate, Connect and Succeed.

**About Southern Cross Care (NSW & ACT)**
- We are a not-for-profit organisation with a mission to empower older people to ‘live life to the full’. For the last 50 years our name has been trusted by the community to provide care and support for thousands of people in over 40 locations across NSW and the ACT._
- We have a passion for providing the best care with clinical excellence. We offer person-centred care services to meet individual needs and preferences in residential aged care as well as in-home care. At SCC, people are at the heart of everything we do. We support our employees to excel_
- Join us at SCC NSW & ACT, where your work is not just a job, but a journey filled with opportunities to make a tangible difference in the lives of those we support. Our commitment to diversity and inclusion is unwavering, and we strive to ensure every employee