Executive Assistant

2 weeks ago

Sydney, Australia iCare External Full time

6-month full-time position
- Collaborative high performing culture
- Base salary from $97k & hybrid work model

**About the Role**

This role provides executive support that enables the effective operation and running of the office of two General Managers in our People and Communication function. Providing day-to-day support through the provision of planning and administrative support services, taking accountability to deliver on set expectations. The position is being offered for up to 6-month on a fixed term basis.

**Benefits**
- A corporate wellbeing program with subsidised gym membership, free flu vaccinations and health check programs
- Access to our Employee Assistance Program
- Comprehensive learning and development support aligned to icare’s Core Capabilities
- Our People Awards - On-the-spot Recognition, Quarterly Values Awards & Our People Annual Awards

**Duties**

It’s an exciting time at icare where no two days are the same; in this role, you will:

- Review and track incoming correspondence and enquiries and determine appropriate action to ensure the effective operation of the office of the General Managers.
- Represent the General Managers by obtaining and conveying timely information to internal and external stakeholders and coordinating follow up actions using discretion, initiative and confidentiality to enable highly sensitive matters to be dealt with appropriately.
- Manage the General Manager’s diary and the broader team as required, screening requests for appointments from internal and external sources, negotiating appointment times and resolving diary clashes to ensure urgent matters are given priority.
- Provide administrative and coordination support for events and meetings including logistics related to venue and equipment management, catering, distribution of papers, liaising with internal and external parties and procurement.
- Draft correspondence, agendas, minutes and briefing notes for the General Managers.
- Arrange travel and associated documents to provide efficient coordination of the General Manager’s travel requirements and broader team as required.

**Skills & Experience**
- A seasoned Executive Assistant with at least 5 years of recent experience supporting General Managers and above in a corporate environment.
- Highly proficient in Microsoft Office Suite including Outlook, Word, PowerPoint and Visio.
- Strong written and verbal communication and stakeholder management skills.
- Excellent administrative, planning and coordination capabilities.
- Self-starter, able to operate in and adapt to a fast-paced environment and manage multiple priorities and tight deadlines.

**Culture**

We know our strength comes from the diversity of our people and would encourage people with different experiences and backgrounds to apply. We are committed to our people’s development so the people of NSW can thrive.

**About the Company**

We care for the people of NSW, building confidence and trust so our communities can thrive. We make the complex simple to deliver better outcomes for those we serve. Whether a person is severely injured in the workplace or on our roads, icare supports their long-term care needs to improve quality of life, including helping people return to work.
- For more information about icare visit our website
- **icare operates a direct sourcing model so no agency introductions will be accepted**:

- We are a Circle Back Initiative Employer - we commit to respond to every applicant
- A talent pool may be created through this recruitment process

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