Administrative Support Officer

**Posted**:
21/07/2025

**Closing Date**:
04/08/2025

**Job Type**:
Permanent - Full Time

**Location**:
Option of Bondi/Cape Banks/Hybrid

**Job Category**:
Administration and Office

**Surf Life Saving Australia (SLSA)** is Australia's leading authority in coastal water safety, drowning prevention, and rescue operations. With more than 198,000 members from all backgrounds and demographics across 315 affiliated Surf Life Saving Clubs (SLSCs), we represent the largest volunteer movement of its kind in Australia.

Since its establishment in 1907, Surf Life Saving has saved over 700,000 lives. In the 2023/24 season, our active members were involved in 8,857 rescues, provided 49,331 first aid treatments, and carried out nearly 2.5 million preventative actions, contributing over 1.46 million volunteer patrol hours. Our volunteers are the backbone of this remarkable effort, and through their dedication, we continue to lead the charge in coastal safety across Australia.

**Our mission remains clear -**to save lives, create great Australians, and build better communities. Through innovative approaches, strategic partnerships, and continuous education, we are committed to reducing coastal drowning fatalities.

**Our vision is simple** - zero preventable deaths in Australian waters. And with the support of corporate sponsors, government grants, and public donations, we ensure that we can continue delivering vital services and initiatives for beachgoers nationwide.

By joining SLSA, you’ll be a part of something greater. You’ll contribute to saving lives, fostering community connections, and creating lasting impact on Australia’s coastal culture. We are not just a movement; we are a force for good. Be a part of something that matters.

Job Description

We are seeking a detail-oriented and motivated Administrative Support Officer to provide administrative and project coordination support to our Coastal Safety Team. This dynamic role plays a vital part in the delivery and management of national funding programs that enhance coastal safety across Australia.

**Responsibilities**:
To provide administrative support to the Coastal Safety Team as directed by the Coastal Safety Manager including the coordination of identified grant and fund programs; inclusive of ensuring the funding is managed and acquitted according to Government requirements, and fulfilling all SLSA obligations, through thorough research, collection and analysis of funding related data.

**Funding coordination**
- Assist with key funding projects including but not limited to, Beach Safety Equipment Fund, Blackspot Funding, BRP Equipment Fund
- Undertake relevant lifesaving data analysis to make evidenced based decisions and to demonstrate changes in practice resulting from the funding distribution and projects being completed
- Assist with the development and coordinate project plans, proposals, consultation and communication schedules, budgets and status reports with the Coastal Safety Manager and working groups/committees as required
- As directed by Coastal Safety Manager monitor and administer funding scheme budgets, ensuring project outcomes are achieved within the allocated budget
- Ensure project reports and any subsequent recommendations are completed according to the project plan and relevant funding agreements
- Provide support and service to ensure the efficient administration and coordination of the Beach Safety Equipment Funding Scheme with the States and Clubs
- Liaise with the Coastal Safety Manager & Shared Services Team members / managers to ensure appropriate promotion of the funding agreement

**Lifesaving**
- Provide support in the preparation of meetings for LMC, LMAC, Advisory, ALS and Working Groups
- Manage the day to day operational and administrative lifesaving requirements

**Stakeholder Interaction**
- Establish a communication schedule to ensure stakeholders have appropriate opportunities to be consulted and provide feedback on all relevant projects as required
- With the Coastal Safety team promote awareness of project successes, through various internal and external communication channels

**Other**
- Australian Lifeguard Magazine - provide support in the delivery and production of the magazine
- Support to lifesaving information for the Annual Report
- Support to the preparation of the NCSR
- Support to Beach Blackspot Drowning Reduction Programs
- Manage tasks, projects and/or other activities as determined by the Coastal Safety Manager

Desired Skills and Experience

**Who You Are**

1) Qualifications:
A degree or demonstrated project management and data analysis experience

2) Knowledge and Experience:

- Experience in booking and coordinating logístical requirements including travel, accommodation, venue hire and catering
- Knowledge and understanding of SLS philosophies, principles, activities, programs, procedures and services and issues that affect surf lifesaving on a national level
- Experience of working with a ra