Part time Receptionist/Administrative Assistant

4 days ago

Bondi Junction, New South Wales, Australia everyBody Psychology and Wellbeing Full time $60,000 - $90,000 per year

ABOUT everyBody PSYCHOLOGY & WELLBEING

everyBody Psychology & Wellbeing is an expanding practice in the heart of Sydney's Bondi Junction. We focus on the treatment of eating disorders and the challenges of life that can lead to them or keep them going. It is a space for diversity and support, for treatment and recovery, for all bodies and related concerns.

ABOUT THE ROLE

We are seeking a permanent part time experienced Receptionist/Administrative Assistant to join our growing practice. You will provide high quality reception and administrative support to our clients and passionate clinical service providers, and manage the day-to-day needs of the practice. This is a varied role that will suit an organised team-player or students looking for career-relevant experience in a supportive and vibrant practice. Capacity exists for full time work and career development in the future.

Does this sound like you?

  • Relevant administration qualification or experience in a similar environment
  • Proven track record of high level verbal and written communication skills
  • High level of organisational and administrative skills with attention to detail
  • Excellent interpersonal skills and ability to engage with a wide range of stakeholders
  • Flexible/solutions-focused approach to time management and changing priorities
  • Client-focused and welcoming customer service approach
  • The ability to work both independently and collaboratively as part of a team
  • Experience with a range of IT software, specifically Microsoft Office 365
  • Experience with Xero Accounting/Halaxy software (not essential)

On a day-to-day basis, you will be responsible for:

  • Being the first point of contact and providing information to treatment seeking clients in a compassionate manner
  • Diary Management, including scheduling client appointments for multiple clinicians
  • Liaison with medical and other practitioners and organisations including Medicare
  • Issuing invoices, processing payments, following up outstanding payments
  • Data collection and maintenance of databases
  • Confidential and efficient record management
  • Preparing and sending correspondence to clients and other external parties
  • Working closely with our team and contributing to a supportive environment
  • Developing systems including policies and procedures

To apply:

Please forward a Cover Letter and Resume to telling us about yourself, your experience and why you would like to be part of our team. Please note that only shortlisted applicants will be contacted.

Job Type: Part-time

Expected hours: 12 – 22 per week

Work Location: In person

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