Administration Assistant

5 days ago

Bondi Junction, Australia Williams-Sonoma, Inc. Full time

We are looking for a highly organised and proactive Administration Assistant to join our Sydney-based Retail Operations Team. Supporting the Country Retail Director and Retail Operations Manager, this role ensures key administrative and store support functions are delivered accurately and on time across our Australian retail network.

This is a part-time role based in our Corporate Office in Bondi Junction, with working hours from 9:00am to 2:00pm on Monday, Wednesday and Friday.

**Why You Will Love Working With Us**:
We are all about creating a workplace where you feel supported, inspired, and excited to come to work. Here’s just a taste of what you will enjoy as part of our team:
- Generous employee discounts so you can enjoy our amazing products- Paid parental leave to support you through life’s most important milestones- Access to a confidential Employee Assistance Program for personal and professional support- Career growth opportunities with real investment in your development- A supportive, collaborative team culture where your success is celebrated- The chance to be part of a fast-growing global business with an entrepreneurial spirit

**What You Will Be Doing**:
**Accounts & Invoicing**:Process invoices and purchasing card transactions in Oracle, liaise with vendors, and support invoice coding and monthly reclassifications.**Reporting & Financial Admin**:Distribute monthly store reports, track wire payments and deposits, and follow up on any banking discrepancies.**Inventory & Supplies**:Maintain store consumables and safety stock levels, and coordinate ad hoc orders including name badges, tools, and uniforms.**Compliance & Safety**:Update WHS and fire warden records, monitor customer incident reports, and manage the distribution of safety equipment.**Store Operations Support**:Send weekly communications, upload reports, respond to store queries, and update trading hours across platforms.**Office & Facilities Admin**:Order office supplies, coordinate facilities requests, manage shared inboxes, and provide general admin support to the Retail Operations team.

**About You**:
- Strong administration skills and high attention to detail- Intermediate to advanced Excel and Microsoft Office proficiency- Excellent communication and time management- Ability to work independently and meet deadlines- Previous experience in retail or multi-site operations (preferred)- Knowledge of WHS or Health & Safety processes (desirable)- Business or Administration qualification (desirable, not essential)

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