Office Coordinator

2 weeks ago

Melbourne, Australia Capstone Full time

Impressive offices in the heart of the CBD
- Stepping stone into an EA role
- Flexible working arrangement

**The Company**
Our client is an ASX listed real estate trust who have been investing in high-quality industrial and office properties across Australia. They are committed to operating in a sustainable way and reducing the impact on the environment.

The workplace provides individuals the opportunity to thrive and prosper, supported by company growth to continue reaching new personal goals. Great close-knit culture in the office which has seen great growth trajectory. The team gets together and participates in social and industry events.

**The Role**

Reporting to the EA you will be responsible for a variety of administrative and office coordination duties, whilst being the first point of contact for the office.

You will also be responsible for:

- Diary and appointment management
- Assist the EA with admin duties
- Attend to reception including greeting clients and visitors to the office
- Screen telephone calls, enquiries and requests and handling them where appropriate
- Prepare meeting rooms for internal and external meetings, manage meeting room diaries and assist
- Manage meeting rooms and kitchen cleanliness and presentation
- Booking travel and accommodation
- Coordinate and mange records and databases
- General office management and administration tasks

**About You**:
Proven experience as a similar role, with a minimum of 2+ years experience. This role would suit someone with the desire to step into an EA role in the future.
- Ability to demonstrate a high level of organisational skills including prioritising and multi-tasking
- Able to prepare written documentation clearly and accurately
- Sound knowledge of and experience with computer-based systems including Microsoft Office
- Strong interpersonal, communication and problem-solving skills

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