Executive Assistant

Ongoing, full-time role to work with a high-performing and passionate team in the Victorian Public Service
- Exciting opportunity to contribute to the delivery of projects across The CSBA
- VPS4: $91,418 - $103,725 plus superannuation

About the Community Safety Building Authority
The Community Safety Building Authority (CSBA) within the Department of Justice and Community Safety (DJCS) has been established to design, procure, build and upgrade the infrastructure needed to keep communities safe.
The CSBA provides end-to-end project development, management and delivery of Victoria's new prisons, youth justice centres, court and custody facilities, emergency services facilities and public safety features such as pedestrian walkway bollards and CCTV networks. As well as delivering new infrastructure CSBA modernises, expands and upgrades existing facilities.
The CSBA has a highly skilled workforce of experienced professionals from across the public and private sectors that support the development, procurement and delivery oversight of major capital projects. The CSBA team includes specialists in community safety infrastructure, project management, engineering, cost management, commercial management, planning, environment and design.
The Executive Assistant is responsible for the provision of high-level executive and administration support to ensure the delivery of a wide range of tasks and competing tasks and competitive priorities are organised and achieved in a professional and consistent manner.
About the Role

**You will also**:

- Attend to a diverse range of matters submitted for consideration or approval and determine necessary priorities and approval methods, including coordination support for executive and ministerial briefings.
- Maintain confidential reports and filing of reports, correspondence and related material for ease of retrieval. This includes maintaining and reviewing SharePoint and TRIM for tracking correspondence and briefings.
- Arrange and provide executive support to meetings, including the coordination and distribution of meeting papers, agendas and minute taking for all branches in the PMO.
- Research and investigate issues and prepare correspondence, reports and briefings as required.
- Contribute to the delivery of projects across the PMO, including research, preparation of draft project plans, presentations, reports and briefings.
- Provide high level assistance as required in the coordination and approval processes for all monthly, quarterly and annual reporting activities.

To learn more about this role before applying, please read the attached position description.

About you
- Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work autonomously.
- Have demonstrated experience as an Executive Assistant to senior management within a highly sensitive environment.
- Experience in using TRIM, the department's electronic document management system.
- Demonstrated records management knowledge in a government environment.

Why work for us?
Employees at CSBA have access to a wide variety of opportunities, with an extensive range of career and capability development programs designed to develop our teams. We want you to grow and develop with us. We want your work to provide you with a strong sense of purpose and achievement.
We are committed to providing you with a supportive and inclusive culture and to supporting your work-life balance. Our people can take advantage of flexible working arrangements such as flexible hours, compressed working hours, working from home and additional purchased leave, leave at half-pay or leave without pay.
As part of the DJCS, CSBA has one of the most progressive health and wellbeing programs in the industry. We recognise that our people are critical to our ability to successfully deliver our projects and we take a holistic approach to engaging and retaining our people. You can access free professional advice and support to empower you to deal with a wide range of professional and personal issues. This includes career and personal development, legal issues, nutrition and lifestyle, mental health issues and relationship issues. You can also access discounted private health insurance, fitness classes and gym memberships, and excellent bicycle facilities.

How to apply

**FOR INTERNAL VPS EMPLOYEES**:
**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19.
Upon commencement of employme