Facilities Coordinator

6 days ago

Melbourne, Australia BGIS Full time

**BGIS **is currently experiencing strong company growth and requires a Facilities Coordinator to join our team.

**Role**

This role is based in Melbourne CBD

**Responsibilities**:

- Maintain the CMMS system capturing all Preventative and Reactive work orders
- Be the first point of contact with internal and external customers relating to the contract
- Delegate and allocate work orders as required to ensure contract requirements and KPI's are achieved
- Provide reports as required - (usually in Excel format)
- Assist with collating insurance documents, quotes and invoices
- Assist with collating fire alarm information, response reports and invoices
- Proficient use of the Microsoft Office Suite - Word, Excel Spreadsheets, Outlook and work order management packages
- Assist with WH&S and permit to work processes
- General office administration duties, including checking WHS and security and Covid-19 compliance, invoices and purchase orders
- Assist in the preparation of annual budgets and forecast
- Respond to reported issues and coordinate efficient and effective responses.

**Skills & Experience**
- Knowledge of building/facilities management would be preferred
- Demonstrated experience in providing written reports and recommendations;
- Proven capability of working within an environment using QA, OH&S and environmental systems.
- Able to respond quickly to change and adopt a flexible/ innovative approach to problems and opportunities.

**Culture**
At BGIS, we create safe environments where people can do their best work. Our team comprises individuals from many different cultures and nationalities with many valued personal and professional backgrounds. We welcome diverse perspectives and always look for people who can bring new ways of thinking to our teams.

**Benefits**
BGIS offers Professional Development opportunities, excellent Company Benefits and an exceptional Employee Recognition Program.

**About BGIS**
BGIS has over 7000+ employees globally. We are a leader in facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate and technical services.

- It is the policy of _**_BGIS _**_that all successful employees consent to a national police check. _
- To be eligible to apply, you must have Australian or New Zealand citizenship or permanent residency status_

  • Admin and Operations Coordinator

    20 hours ago

    Melbourne, Australia Royal Facilities Full time

    **About Us** Royal Facilities is a growing **integrated facilities services business** that delivers exceptional operational solutions and customer care. We pride ourselves on our attention to detail, innovative branding, and hands-on approach to meeting our clients' needs. As a dynamic and expanding business, we value adaptability and encourage our team to...

  • Facilities Coordinator

    1 week ago

    Melbourne, Australia National Gallery of Victoria Full time

    VPS 3.1: $74,580 per annum + 11% superannuation Full Time, Fixed Term for 2 years The National Gallery of Victoria (NGV) is seeking a Facilities Coordinator to coordinate the delivery of day-to-day operational facilities services at NGV, including the main galleries (NGV International and the Ian Potter Centre: NGV Australia) and offsite facilities. This...

  • Facilities Coordinator

    5 days ago

    Melbourne, Australia AMES Australia Full time

    Finance and Corporate Services | Little Collins Street (HQ), Parramatta | Ongoing - Full-time - Multiple ongoing full-time positions available, based at our Lt Collins/ Parramatta offices - Provides support to the Facilities Manager in the delivery of high quality facilities management services to AMES Australia employees and clients - Annual salary is...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Australia CBRE Full time

    **Facilities Coordinator** **Job ID** - 227109 **Posted** - 31-Jul-2025 **Service line** - GWS Segment **Role type** - Full-time **Areas of Interest** Facilities Management **Location(s)** Melbourne - Victoria - Australia - **GWS account - a multinational tech client**: - ** Opportunity to elevate your career in Facilities Management**: - **...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Australia dnata catering Full time

    Want to elevate your career to a higher altitude? Come join the world's largest air services provider, as a part of our **Melbourne** **Airport** team as full-time **Facilities** **Coordinator**. **So, what does a day in the life of a Facilities Coordinator look like?** Reporting to the GM Facilities, Fleet and Projects, this role will support on a...

  • Facilities Coordinator

    1 week ago

    Melbourne, Victoria, Australia Accent Support Office Full time $60,000 - $90,000 per year

    At Accent Group, we bring some of the world's most iconic brands to life across Australia and New Zealand. With over 900 retail stores and a growing footprint, our Store Development team is the engine that keeps our retail spaces safe, functional, and on-brand.We're looking for a Facilities Coordinator - Store Development to join the team and play a key role...

  • Facilities Coordinator

    12 hours ago

    Melbourne, Victoria, Australia Lockheed Martin Australia Pty Ltd Full time $60,000 - $90,000 per year

    About us:At Lockheed Martin Australia, we believe that when people are empowered, inspired, and supported, they can achieve extraordinary things. We embrace flexibility, so our people can be their best inside and outside of work. We champion inclusion and continuous learning, ensuring all voices are heard and valued. And we thrive on collaboration, turning...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia AMES Australia Full time $80,000 - $110,000 per year

    Multiple ongoing full-time positions available, based at our Lt Collins/ Parramatta officesProvides support to the Facilities Manager in the delivery of high quality facilities management services to AMES Australia employees and clientsAnnual salary is $87, % superOther benefits include:Regular performance feedback and performance review processSupportive...

  • Facilities Coordinator

    16 hours ago

    Melbourne, Victoria, Australia Lockheed Martin Full time $60,000 - $80,000 per year

    Vic, MelbourneFacilities17798BRJob HighlightsAs the first point of contact for facility operations, the Facilities Coordinator is responsible for the effective day-to-day coordination and maintenance of the Lockheed Martin Australia (LMA) Melbourne offices. This role oversees the overall management and operation of facilities, including maintenance...

  • Facilities Coordinator

    2 weeks ago

    Melbourne, Australia JLL Full time

    **JLL empowers you to shape a brighter way**. **_Shaping the future of real estate for a better world _** **_At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. _** **_We bring to...