
Facilities Coordinator
1 week ago
**Facilities Coordinator**
**Job ID**
- 227109
**Posted**
- 31-Jul-2025
**Service line**
- GWS Segment
**Role type**
- Full-time
**Areas of Interest**
Facilities Management
**Location(s)**
Melbourne - Victoria - Australia
- **GWS account - a multinational tech client**:
- ** Opportunity to elevate your career in Facilities Management**:
- ** Melbourne | Land of the Wurundjeri people**
**About CBRE**
CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.
**About the Role**
The Facilities Coordinator assists the Facilities Manager with operative activities, finances and accounting, maintenance and operations, suppliers oversight, purchases and occupancy services. The Facilities Coordinator provides administrative support to facilities team onsite, cooperating with all services in the office to provide the best possible environment for employees.
**What You'll Do**
- Provide a cooperative environment for employees, ensuring the highest possible level of engagement and proactivity
- Provide superior customer service to meet Client’s expectations
- Manage all vendor suppliers (known also as contractors) onsite, to ensure required standard of performance
- Daily, monthly and quarterly inspections and audits of suppliers
- Conduct daily office inspections to ensure all aspects of the FM service delivery is functioning efficiently. All failures to be resolved positively in a timely manner
- Conduct daily building walks
- Reporting defects using internal tools to create tickets
- Identify areas where refurbishments are needed and motivate budgets
- Ensure all tickets for the site are updated regularly and in a professional manner
- Assist in the procurement of vendors and services as required
- Offers collection as required, ability to prepare bench markings on requests
- Assist in financial processes to ensure all financial management requirements are completed
- Conduct regular health and safety audits to ensure all safety procedures are in place and working properly
- Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
- Seek ways to reduce costs and improve operational standards
- Maintain premises in neat and good working conditions at all times
- Create annual budget for the site, provide accurate cost management and cost monitoring
- Create annual Planned Preventative Maintenance plan and maintain it in proper and accurate way - Cooperation with other services for the Client onsite (food team, security, project teams etc.)
- Maintain general office equipment and consumables (such as stationery), replenish with adequate supplies
- Building Evacuation Team coordination, first aid and AED trainings organization
- Plan and coordination of annual evacuation drills in the buildings (planning assembly points, new staff training, equipment maintenance, action plans and post fire drill reports
- Office events planning and organization
- Act as a 1st point of contact for all employees regarding facilities tasks and issues
- Cooperate with Health and Safety department to arrange various initiatives
**What You'll Need**
- Job related experience is required - minimum 3 year in similar multicultural and developing environment
- Ability to cooperate with people of different levels inside/outside the company and to interact with team to reach team goals and business objectives
- Ability to empower others to achieve results through motivation, recognition and performance feedback
- Independence in action and decision-making
- Ability to plan and organize work
- Punctuality, meticulousness, reliability and regularity
- Ability to deal with stressful situations
**Why CBRE**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.**Our Values in Hiring
-
Facilities Coordinator
4 days ago
Melbourne, Victoria, Australia Knight Facilities Management Full time $60,000 - $80,000 per yearThe Company Knight Facilities Management is a global leader in facilities support services, operating in 13 countries with over 5,000 employees. Since expanding into Australia in 2009, Knight FM has established a presence in all states and territories, delivering comprehensive FM services. We are committed to fostering workplace diversity and providing...
-
Facilities Coordinator
2 weeks ago
Melbourne, Australia Aspect Personnel Full timeContract commencing Monday 15th August - Southbank office - Prior Facilities Coordinator or Facilities Assistant experience essential **Who will you be working for?** Our well-known client are seeking a Facilities Coordinator, based in Southbank. **This role commences on Monday 15th August for a 2-3 month contract. This is a full-time position.** **What...
-
Facilities Coordinator
1 week ago
Melbourne, Australia CBRE Full time**Facilities Coordinator** **Job ID** - 197322 **Posted** - 17-Dec-2024 **Service line** - GWS Segment **Role type** - Full-time **Areas of Interest** Facilities Management **Location(s)** Melbourne - Victoria - Australia - **Leading key MNC client in the Software industry**: - ** Fast-paced coordinator role within a corporate environment**: - **...
-
Facilities Coordinator
4 days ago
Melbourne, Victoria, Australia Monash Health Full time $80,000 - $120,000 per yearJoin Monash Health's Facilities & Engineering Team - Planned and Reactive Maintenance Coordinator OpportunitiesAre you ready to play a vital role in keeping our hospitals running safely and efficiently? Monash Health is seeking two experienced and motivated Facilities Coordinators to join our dynamic Engineering & Infrastructure team - one focused on Planned...
-
Facilities Coordinator
3 days ago
Melbourne, Australia National Gallery of Victoria Full timeVPS 3.1: $74,580 per annum + 11% superannuation Full Time, Fixed Term for 2 years The National Gallery of Victoria (NGV) is seeking a Facilities Coordinator to coordinate the delivery of day-to-day operational facilities services at NGV, including the main galleries (NGV International and the Ian Potter Centre: NGV Australia) and offsite facilities. This...
-
Facilities Coordinator
1 week ago
Melbourne, Victoria, Australia Robert Half Full time $80,000 - $100,000 per yearFacilities Coordinator - Permanent Role$80 - $85k + superMelbourne | Not for Profit OrganisationAbout the Company & RoleOur client is a NFP organisation providing support services across Australia. As a Facilities Coordinator, you will manage day-to-day maintenance requests, coordinate contractors, and support the smooth operation of a diverse property...
-
Facilities Coordinator
1 week ago
Melbourne, Australia HAYS Full timeAn opportunity to join a state wide organisation on an initial 6-month tenure **Your new company** Are you passionate about maintaining efficient and well-managed facilities while providing exceptional customer service? If so, we have an exciting opportunity for you! We are currently seeking a dedicated and skilled individual to join this organisation as a...
-
Facilities Coordinator
1 week ago
Melbourne, Australia dnata catering Full timeWant to elevate your career to a higher altitude? Come join the world's largest air services provider, as a part of our **Melbourne** **Airport** team as full-time **Facilities** **Coordinator**. **So, what does a day in the life of a Facilities Coordinator look like?** Reporting to the GM Facilities, Fleet and Projects, this role will support on a...
-
Facilities Coordinator
21 hours ago
Melbourne City Centre, Victoria, Australia Hays Full time $61,000 - $130,878 per yearYour new company This government organisation plays a vital role in delivering essential public services across Victoria, with a strong emphasis on maintaining professional, safe, and operationally sound work environments for the community. With a developed precinct active in metro Melbourne, the organisation is seeking a dedicated Facilities...
-
Facilities Coordinator
4 days ago
Melbourne, Victoria, Australia CDC Data Centres Full time $60,000 - $90,000 per yearAbout us: Established in 2007, CDC Data Centres is Australia's leading operator of sovereign, secure, world-class data centre facilities. Headquartered in Canberra with multiple facilities in the ACT, NSW, VIC and New Zealand, CDC's diversified operations provide secure data centre configurations that support co-location, containerised and hyperscale compute...