Executive Assistant

1 week ago

Perth, Australia HAYS Full time

Level 3 | State Government | Temporary Assignment | Subiaco

**Your new company**

An opportunity has arisen for an experienced Executive Assistant to join a large State Government department in East Perth. This role is for an immediate start, on an initial 2-month temporary contract.

**Your new role**
- Provides administrative/secretarial services to the Executive Director and management team
- Manages requests for meetings, organises bring-up material, briefs the Executive Director on planned daily schedule and maintains the daily diary.
- Receives, prioritises and organises incoming correspondence for the Executive Director.
- Performs the role of Minutes Secretary at meetings, including preparation and distribution of agendas and minutes, and following up actions on behalf of the Executive Director.
- Arranges travel and accommodation for the Executive Director.
- Liaises with external and internal stakeholders to progress issues on behalf of the Executive Director and management team as required
- Manages the Division’s Corporate Apparel Allowance approval and ordering system.
- Manages financial requirements including budget management, purchase order creation, requests for quotations as well as Flexipurchase processes for multiple credit cards.
- Reconciles accounts and allocates payments to cost centres for work orders to ensure timely payment.
- Maintains the team’s work order and invoicing databases.

**What you'll need to succeed**
- Previous EA/PA experience
- Strong communication (written and verbal) skills
- Demonstrated experience managing financial and procurement requirements.
- The ability to use initiative and deal with complex and confidential issues in a discreet and sensitive manner.
- Strong computer skills
- A current police clearance, dated within the past 3 months (or willing to obtain)

**What you'll get in return**

The role is being offered on an initial temporary contract for an **immediate start**.
- Full-time Hours
- Weekly pay structure
- Competitive hourly rate

**What you need to do now**

2845168

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