Assistant, Projects

Job Req Number: 74100
Time Type: Full Time

Are you passionate about putting customers first, delivering the best performance, and fostering true collaboration to keep the supply chains flowing? Join us and be a part of DSV’s global family.

DSV Air & Sea is seeking to hire a skilled and passionate Assistant, Projects in Sydney.

We are seeking a highly organized and detail-oriented Project Administrator to oversee the contractual and administrative aspects of our projects. This role involves developing, reviewing, and negotiating contract variations, managing paperwork, resolving inquiries and problems, and ensuring the successful execution of projects by collaborating with various stakeholders.

**Your typical day at DSV**:
1. Contract and Program Management:

- Develop, review, and negotiate variations to contracts, programs, projects, and services.
- Ensure that contractual obligations are met and maintained throughout the project lifecycle.

2. Issue Resolution:

- Respond to inquiries and proactively resolve problems related to contracts, programs, projects, services provided, and individuals affected.
- Maintain effective communication with internal and external stakeholders.

3. Administrative Oversight:

- Manage paperwork associated with contracts, programs, projects, and services, including documentation, reports, and correspondence.
- Maintain accurate and organized records.

4. Collaboration and Coordination:

- Work closely with relevant parties to ensure project goals and objectives are achieved.
- Foster productive working relationships and communication among project stakeholders.

5. Advisory Role:

- Advise senior management on matters requiring attention, offering insights and recommendations.
- Implement decisions made by senior management to facilitate project success.

6. Contractor Oversight:

- Oversee the work conducted by contractors, ensuring compliance with work orders and project specifications
- Report any variations to work orders and take appropriate actions as necessary.

7. Reporting and Documentation:

- Prepare, review, and maintain submissions, reports, and documentation concerning the organization's project activities.
- Ensure the accuracy and completeness of project-related records.

8. Data Analysis:

- Collect and analyze data associated with projects undertaken, tracking key performance indicators.
- Report on project outcomes and provide insights for continuous improvement.

9. Office Accommodation:

- Review and arrange new office accommodation as needed to support the organization's activities and growth.

**About You**:

- Bachelor's degree in Business Administration, Project Management, or proven experience in project administration, contract management, or a similar role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in office software and project management tools.
- Attention to detail and a commitment to accuracy.
- Problem-solving and decision-making abilities.

**Why DSV?**

DSV is a dynamic workplace that fosters inclusivity and diversity. We conduct our business with integrity, respecting different cultures and the dignity and rights of individuals. When you join DSV, you are working for one of the very best performing companies in the transport and logistics industry that offers a massive network of possibilities, empowerment and growth opportunities You’ll join a talented team of more than 75,000 employees in over 80 countries, working passionately to deliver great customer experiences and high-quality services. DSV aspires to lead the way towards a more sustainable future for our industry and are committed to trading on nature’s terms.
We promote collaboration and transparency and strive to attract, motivate and retain talented people in a culture of respect. If you are driven, talented and wish to be part of a progressive and versatile organisation, we’ll support you and your need to achieve your potential and forward your career.