Invoicing Coordinator

2 weeks ago

Melbourne, Australia Aggreko, LLC Full time

At Aggreko, we provide energy solutions so communities can thrive and businesses can grow. We bring power, heat and cooling to customers and communities wherever they need it.

We are hiring immediately a Billing Co-ordinator - a role that will help us to power progress for our customers.

Location: Based in Melbourne, hybrid work arrangements

Role description: The Billing Coordinator manages customer contracts billing ensuring timely invoice production and compliance requirements are met.

As Billing Coordinator you are responsible for managing all aspects of the billing process, ensuring accuracy, timeliness, and compliance with company policies and procedures. You will have strong analytical skills, excellent communication abilities, and a commitment to delivering exceptional customer service. You will ensure all costs have been captured and linked to the agreement maximising our cost recoveries and revenue, and any changes or variations made are accurately reflected. You will work closely with the Hire Desk team, Sales & Operations to quality manage the agreement and ensure all KPI’s are aligned and achieved.

**Responsibilities**:

- Generate and process accurate and timely invoices.
- Review agreements, purchase orders, and other relevant documents to ensure billing accuracy and compliance with the contract/agreement
- Investigate and resolve billing discrepancies or issues in a timely manner
- Coordinate with CSC, Sales & Operations to obtain necessary information for billing purposes.
- Maintain billing records and documentation in an organised and efficient manner.
- Collaborate with AR / sales to help resolve queries and expedite payments from customers as required.
- Processing of Credit notes into M3 Cloudsuite.
- Assist with month-end closing activities and financial reporting as necessary
- Continually identify opportunities for improvements and efficiencies in the billing process
- Create supplier purchase orders.
- Respond to invoice related customer enquiries
- Ensure business expectations are met by reviewing key KPI’s
- Days to invoice
- Days Unbilled outstanding
- Customer satisfaction

What we’re looking for
- Proven experience in billing, invoicing, or accounts role
- Strong understanding of billing processes
- Strong analytical and problem-solving skills
- Attention to detail and demonstrates strong mathematical abilities
- Exposure to ERP systems M3 Cloudsuite or similar would be an advantage.
- Strong computer skills, especially Microsoft Office (Excel, Powerpoint, PowerBi, etc.)
- Strong interpersonal and stakeholder management experience

Join us, bring your energy, and grow your career.

Equity, diversity and inclusion at Aggreko

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

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