08-2023 - Aps4-5 Executive Assistants

1 week ago

Canberra, Australia The Treasury - Australian Government Full time

Are you self-motivated, enthusiastic, possess good time management and organisational skills? Do you want to work in an environment that provides the opportunity to build on your strengths and encourages a supportive culture for learning and development opportunities?

If you answered yes to any of the above questions, and you have initiative, drive and the ability to manage upwards, then an Executive Assistant at the Treasury may for you
- have initiative, a can-do, positive attitude and describe yourself as a person who can balance multiple competing priorities, meet timeframes and perform in a high-pressure environment with limited direction,
- be highly organised and an adept multi-tasker who can triage and reprioritise tasks,
- have initiative, judgement and discretion and can add value, recognise issues and anticipate and respond to the needs of the SES Officer/s you are working with,
- be highly approachable and a relationship builder who can communicate confidently with a range of key internal and external stakeholders have excellent verbal, written communication, and
- be confident meeting timeframes and managing your own workload.

**The key duties of the position include**:

- organise meetings and events including collation of papers, arranging travel and accommodation, logístical support, venue hire, and catering as required,
- provide secretariat support including agendas and meeting minutes and maintain information resources e.g. procedures, processes, documents and planning tools within your work area to foster and support the division’s goals and objectives,
- handle sensitive information, maintain confidentiality and model ethical behaviour and practices consistent with the APS Code of Conduct and APS Values,
- undertake procurement, accounts processing, support project and research work or analysis and undertake other administration and coordination tasks as required, and
- manage records and use systems including Microsoft Office, PDMS, Tech1 and other tools and share information and knowledge across the Executive Assistant network.

At the APS4 level you will manage the office and diaries of at least one SES Band 1.

At the APS5 level you will manage the office and diary of an SES Band 2 (or equivalent) and mentor and support new and junior staff members and assist Senior Executive Assistants when required.

Executive Assistants (EAs) at Treasury are highly valued employees and have access to support and opportunities such as mentoring, peer support, shared learning and ongoing professional development.

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