Executive Assistant

2 weeks ago

Perth, Australia HAYS Full time

Executive Assistant needed to join a State Government Department for 3 months

**Your new company**

A State Government Department is looking for an Executive assistant to join their team. This role requires you to work full-time hours, on an initial temporary basis.

**Your new role**

As an experienced Executive Assistant your daily duties will include but won’t be limited to:

- Undertake travel and accommodation requirement for the relevant Executive
- Undertakes general administrative duties to support the relevant Executive.
- Maintains the culture and demonstrate a constant approach to the organisation, values and behaviours.
- Contribute effectively to business improvement
- Proactively contribute in maintaining the Occupational Safety and Health Management Framework.
- Takes personal accountability of own performance, and participate in all performance development activities.
- Receive and screen visitors/phone calls and redirect to other staff as appropriate.
- Overseas the maintenance of the filing systems
- Drafts correspondence, internal memorandums, briefing notes on behalf of the relevant

Executive.
- Plan and undertake administrative projects.
- Provide support to other Executive Assistants and other areas of the Business Unit.
- Liaise with internal and external stakeholders with the intention to coordinate, compile and present information as required.
- Provides secretariat support to relevant committees/teams, organises meetings/ functions, managing preparation of the agenda, reports, discussion papers/materials and other required documentation.
- Arrange and maintain schedules of appointments, meeting and other commitments for the relevant Executive to enable efficient time management.

**What you'll need to succeed**
- Excellent written and verbal communication skills
- Ability to establish and maintain effective working relationships
- Ability to work under direct supervision to meet timelines and priorities
- Previous State Government experience
- Experience in providing executive support
- Ability to assess the urgency and importance of situations
- High-level word-processing skills

**What you'll get in return**
- 3-month contract
- Full time hours
- Opportunity to work for a state government department
- Work in a supportive work environment
- Weekly pay structure

**What you need to do now**

At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply.

2789972

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