Executive Assistants

EMPLOYMENT TYPE - Ongoing Full time; Temporary Full time
LOCATION - ACT; NSW; NT; QLD; SA; VIC; WA
AFP BAND & SALARY - Band 03 $69,224 - $80,821 | Band 04 $80,821 - $95,010
JOB REFERENCE NUMBER - 13787
This advertisement is to fill current vacancies and create a merit pool for future ongoing or non-ongoing vacancies arising over the next 12 months.
Did you know?
The mission of the Australian Federal Police is to provide dynamic and effective law enforcement to the people of Australia. It provides policing throughout Australia in relation to the prevention and detection of crimes against the Commonwealth, its laws and integrity, and community police services to the Community of the ACT.
Working for the AFP provides you with a diverse and rewarding career. Whether you immerse yourself in a position on the frontline, or provide critical operational or professional support, the work you do makes a big impact on the people of Australia.
We recognise your contribution to our workforce and offer generous remuneration and conditions including:
Six weeks (30 days) of paid annual leave per year + additional paid Christmas stand down
4 extra mandatory leave rest days per year
18 days of paid personal leave per year
Generous superannuation of 15.4%
16 weeks of paid maternity leave (after 12 months of service) + an additional 36 weeks of maternity leave without pay
Generous salaries and incremental salary progression governed by the AFP Enterprise Agreement
Flexible and hybrid working arrangement that provides work/life balance
Health & wellbeing services - with a focus on early intervention, education and prevention
Access to ongoing training and professional development opportunities
What is the role?
The AFP is looking for experienced, enthusiastic and highly organised Executive Assistants to fill current and anticipated vacancies across all portfolios and several locations. As an Executive Assistant you will provide essential support and work under general direction from the SES officer.
The role will require you to be on the forefront of day-to-day operations, exercise discretion and provide administrative support.
As a Band 3 Executive Assistant you will provide support to Managers and Commanders (SES Band 1).
The Band 4 Executive Assistant role provides support to National Managers and Assistant Commissioners (SES Band 2).
These roles are fast paced with rigid timelines and require management of the office environment and prioritising the workflow. To succeed in this role you will have great people skills, the ability to anticipate the needs of senior executives and demonstrate flexibility, resilience and initiative.
You will also be required to contribute to the achievement of outcomes in accordance with the regulatory framework, the AFP Code of Conduct and the AFP Governance Instruments.
What will you do?
**Your responsibilities include, but are not limited to**:
Providing high level support to your SES.
Organising and prioritising workflow for the SES.
Performing a range of office management activities, including but not limited to; the coordination and facilitation of visits from external members, arranging travel, organising meetings, and acting as a liaison point for the wider management team.
Preparing routine or moderately complex correspondence, minute taking, photocopying/scanning and filing, and coordinating of responses to ministerial and parliamentary requests via the Parliamentary Document Management System (PDMS).
Responding to enquiries and providing advice to a range of high-level clients, including AFP members.
Maintaining effective working relationships and promoting a positive, professional image of the AFP to internal and external stakeholders.
Ensuring adherence to corporate AFP policies, processes and systems.
Managing the planning and scheduling of office events (including, visits from external stakeholders and whole of office functions), and overseeing the booking of suitable external locations, catering and invites.
Providing support to the Executive Officer as required.
Identifying methods to streamline processes and systems to improve efficiency within the Executive.
Essential Requirements
Essential Requirements (Band 3 and Band 4)
A Negative Vetting 1 (Secret) security clearance or the ability to obtain one.
Demonstrated experience providing high-level administrative support.
Highly developed attention to detail, organisational and time management skills and the ability to manage competing priorities.
Demonstrated strong oral and written communication skills with both internal and external stakeholders.
Demonstrated ability to autonomously manage a high workload.
Essential Requirements (Band 4)
Minimum 2+ years’ experience as an Executive Assistant.
Demonstrated ability to show initiative in anticipating the needs of Executive members.
Essential Requirements (Band 3)
Minimum 2+ years’ experience providing administrative support
Additional Information
Roles will be considered for t