Administration Assistant

Location: Melbourne | Western Metropolitan

Job type: Part time

Organisation: Mercy Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 19742

We are seeking dynamic, motivated and experienced Administrative Assistants to provide efficient and confidential administrative support to the Paediatric Department including administrative oversight of their medical workforce. The role supports the Director, in their leadership position, including meeting support, diary management and recruitment. The role assists the senior and junior medical workforce including the preparation, and administering of their rosters, supporting the on boarding of new doctors and orientation.

**ABOUT THE ROLE**:
**Paediatric Department**
- 0.8 EFT (expecting role to go to full time in the future)
- HS2 Classification

**Casual administrative assistants to support the expanding Heads of Unit Team**
- Active casual pool
- HS2 Classification

All located at Werribee Mercy Hospital

**THE SUCCESSFUL APPLICANT WILL HAVE**:

- Proven skills and experience as an administrative assistant including administering the workforce rosters, agenda and minute taking, and diary management (essential)
- Demonstrated experience working with senior management and working within a complex environment
- An understanding of health care in the public sector
- Flexible with ability to adapt to changing work environments and competing priorities and work to deadlines
- Excellent organisational, communication and interpersonal skills
- High attention to detail with the ability to learn quickly and work independently
- Proficiency in the use of MS Office including word and excel at an intermediate level
- Ability to support relevant meetings including agendas, distribution of documents, minute taking and follow up of action items and database functions

**ABOUT US**:
Werribee Mercy Hospital is a General Public Hospital located in the rapidly growing Western suburbs of Melbourne. Our services include surgical, medical, maternity, newborn, renal dialysis, emergency, mental health, rehabilitation, aged and palliative care. The hospital has recently undergone significant expansion with the opening or our new intensive care unit, additional operating theatres and the opening of two new wards, taking the total number of beds to 298. Join us now and be part of our team as we expand to serve our community.

Werribee Mercy Hospital is a perfectly positioned hospital with easy access on and off the M1 Princes Freeway, walking distance to Hoppers Crossing train station, café and shops, and is co-located adjacent to a privately operated childcare facility that delivers childcare to pre-school age children.

Mercy Health is a Catholic organisation grounded in a 2,000-year tradition of caring for others. Founded by the Sisters of Mercy, Mercy Health is made up of more than 9,500 people who provide acute and subacute hospital care, aged care, mental health programs, maternity and specialist women's health services, early parenting services, home care services and health worker training and development.

Mercy Health is proud to be recognised as an Employer of Choice for Gender Equality by the WGEA.

**WHAT WE OFFER**:
Mercy Health recognises that people are searching for meaning in their work life and finding a workplace that connects with their values is a key motivation when choosing an employer. As a not-for-profit healthcare provider, Mercy Health has a strong mission and clear values that guide us in everything we do. We pride ourselves on:

- caring for our people and those important to them with generous employee assistance available for employees and their families
- protecting children and vulnerable people in all our services, by listening to them and having zero tolerance of any form of abuse and neglect
- taking a stand against climate change, which is one of the biggest threats to the health of the world and all humanity, and committing to action that will help make our world fairer and more sustainable
- offering benefits such as generous salary packaging, purchased leave, career progression and development opportunities, access to health and wellbeing programs and a range of discounts across a diverse portfolio of financial, healthcare, travel and other services.

**WHAT YOU WILL NEED**:

- Proof of vaccination status consistent with public health orders and with Mercy Health’s policy (includes but is not limited to COVID-19 and seasonal influenza vaccination compliance requirement).

If you have any questions or require any adjustments to ensure a fair and equitable interview and selection process please contact us on the details below.

**Contact Details**
- Name: Andrea Ryan_

Phone:03 8754 3227