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Executive Assistant

2 weeks ago

Sydney, Australia Aston Carter Full time

12-month contract with a global tech leader
- Conveniently located in North Sydney
- Opportunity to accelerate your career in a fast-paced role

**The Organisation**

We are currently seeking an experienced and energetic Executive Assistant for our client, a global leader in the Technology sector. Located in North Sydney, you will have the opportunity to be a part of a dynamic organisation with a culture that fosters creativity, collaboration, and innovation. The role on offer is a 12-month contract with strong prospects for extension.

**The Opportunity**

Supporting a GM level executive, the role requires a skilled professional with exceptional communication skills, organisational skills, a proactive mindset, and a passion for driving excellence. The successful applicant will manage a high and time sensitive workload with confidence and efficiency, ensuring seamless operations for the GM across multiple time zones. As the Executive Assistant, you will also provide light levels of support to an additional 1-3 Senior Managers within the team.

**Main responsibilities include**:

- Calander management across multiple time zones
- Complex travel management across multiple time zones
- Expense management for the leadership team on a monthly basis
- PO management assisting the leadership team in raising POs
- Events management including offsites (venue sourcing and catering) and virtual offsites
- Onboarding of new team members
- Deep understanding of the organisation acting as an information resource to the business group.
- Resolves customer requests and hosting of business guests
- ADHOC duties for the wider leadership team

**Requirements**:

- Experience working in a similar role supporting 1 to multiple executives
- Experience working for a multinational organisation or in the technology sector
- Experience with complex diary and travel management (across multiple time zones)
- High proficiency using Microsoft 365 (including Teams, Outlook, Powerpoint, OneNote and SharePoint)
- Highly developed administrative ability, with strong prioritisation and organisational skills
- A self-starter with the ability to work under pressure and with a high level of confidentiality
- Strong relationship building and communication skills