HR Manager and Executive Assistant

Location: Melbourne | Western Metropolitan

Job type: Full time / From 28/10/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Human Resources

Reference: 1440487

**Selection Criteria**:
SC1 Demonstrated experience in human resource management including knowledge of employment conditions, DET policy and personnel matters.

SC2 Demonstrated high level proficiency in the use of ICT, Microsoft Office, CASES21, Edupay and Recruitment-on-line.

SC3 Demonstrated high level oral and written communication and administrative skills with an ability to develop constructive relationships with staff, parents, the wider community and business partners in a variety of forums.

SC4 Demonstrated high-level personal assistant skills with demonstrated effective organisational and time management procedures.

SC5 Demonstrated capacity to work effectively as part of a team

**Role**:
Fulltime Ongoing Position

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Manage recruitment online processes advertising of vacancies, including panel organisation and contracts
- Manage leave entries, allowance payments and HR documentation.
- Manage local and central payroll analysis and reports via Edupay
- Manage HR documentation, including development of processess ,updating version control of policy, communications and procedures and inform the Principal of matters requiring attention.
- Executive Assistant to the Principal and Executive Committee.
- In consultation with the School Council grounds committee support enquiries for facility hire including preparation of contracts and related documentation.
- As School Council Secretary provide administrative support to school council.
- Provide a range of services to support the goals, values and behaviours of the DET and the college
- Use advanced ICT competently to support and augment work.
- Other duties as determined by the Principal and Executive Committee.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Value