Executive Assistant

1 week ago

Melbourne, Australia Caleb and Brown Pty Ltd Full time

Entirely self-funded by a small team, Caleb and Brown has grown in the last six years to become one of the leading cryptocurrency brokerage firms. By fostering a culture of crypto experience married with professional services, we are building the bridge to the traditional financial world.

If you'd like to help us build the fintech industry around cryptocurrency, this is your chance to be part of the growth and innovation.

Our team is seeking an experienced Executive Assistant to provide exceptional support, coordinate operations, and contribute to the success of our organisation. As an integral member of our team, you will play a crucial role in managing the administrative tasks and ensuring smooth day-to-day operations. You will have the opportunity to work closely with our founders, playing a pivotal role in shaping the direction of our company within the fast-paced and dynamic fintech industry.

**Requirements**:

- Strong organisational and multitasking skills.
- Excellent verbal and written communication abilities.
- Proficiency in using productivity tools such as Microsoft Office Suite.
- Experience in calendar management and scheduling appointments.
- Ability to prioritise tasks and meet deadlines.
- Attention to detail and accuracy in handling documents and data.
- Demonstrated problem-solving skills and ability to make independent decisions.
- Proven track record in maintaining confidentiality and handling sensitive information.
- Strong interpersonal skills and ability to build relationships with stakeholders.

**Responsibilities**:
Combination of 90% business and 10% personal support to the CEO
- Understanding CEO priorities and business objectives, coordinating deliverables in accordance
- Uphold strict confidentiality
- Maintain organised filing of corporate documents
- Manage board meetings and minutes
- Support CEO in delivery of objectives for each department
- Monitor outcomes and deliverables per project timeline
- Management of CEO’s Calendar
- Personal support to the CEO: Organising travel, accommodation, events, other reservations

General Administrative assistance to across Finance & HR
- Manage goal setting across the business and OKR management
- Contract and document management
- Assistance with payables
- Assistance for company onboarding for banking, counterparties, etc
- Travel management
- General office management
- Office fitout management

**Benefits**
- Learn from a team of experienced cryptocurrency experts
- Ongoing training and industry development
- Group events, lunches, outings, extremely friendly and supportive team member

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