Executive Assistant

About us
The Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.
Our Commercial Division is responsible for providing commercial advice, implementing new commercial projects and manages commercial activities on behalf of Government. The division ensures the minimisation of contractual risks to Government and is the custodian and promoter of commercial principles and practices throughout the public sector.
About the role
Reporting to and supporting the Executive Director, Financial Assets and Liabilities, this ongoing VPS3 role is responsible for providing secretarial and administrative support. Responsibilities include but are not limited to:

- Providing support to the Executive for all meetings and travel, preparation of presentations and meetings papers, organising venues and online meetings, agendas, taking minutes and follow up actions, and providing progress reports on outstanding matters.
- Reviewing and editing briefs and correspondence in an accurate and timely manner for the work group.
- Managing the onboarding and offboarding of team members using the GIPS system, to ensure team members have the relevant network access and equipment in a timely manner.
- Monitoring and maintain the work group's stationery supplies, records, budget expenditure, purchasing and timely payment of accounts.

About you
We are looking for a well organised, natural problem solver with previous experience providing high level executive and administrative support. Further to this, you will possess:

- Demonstrated experience in delivering a range of executive and business support functions for multiple teams.
- Intermediate to advanced skills level in Microsoft Office (in particular Microsoft Teams and Onedrive), and proficiency in using records management, financial and procurement software programs.
- Strong organisational and prioritisation skills, including the ability to be flexible and adaptable to changing priorities.
- Demonstrated experience in preparing and quality checking a range of business documents and correspondence to ensure fit for purpose and compliance with departmental style and format guidelines.
- Ability to seek solutions to problems through accessing various resources.

An Administrative, Secretarial or Office Management tertiary qualification or certificate would be desirable but not mandatory.
About our culture
We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability or age. In addition, we are committed to supporting Aboriginal pathways between education and employment.
The Department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements.

How to apply
Vaccination DTF is committed to providing and maintaining a working environment which is safe and without risk consistent with the DTF's obligations under the Occupational Health and Safety Act 2004 (OHS Act). DTF's COVID-19 Vaccination Policy requires all DTF employees to have an up-to-date vaccination status, or be medically exempted, as defined by the Australian Technical Advisory Group on Immunisation (ATAGI), in order to attend a DTF work site or work for the Department in the community. DTF may request proof of vaccination or exemption during the recruitment and selection process.