Executive Assistant

About the role:

The Executive Assistant is responsible for providing executive and project support to two Executive Directors and their branches. Key duties include managing the Executives' inboxes and calendars, ensuring timely and accurate coordination of briefings, maintaining registers and SharePoint sites, and other business support activities. The role involves managing multiple priority commitments.

The Executive Assistant is also responsible for providing timely advice to stakeholders, both verbal and written, and maintaining positive relationships to facilitate a partnership approach. They communicate effectively with a range of internal and external stakeholders, including other executive and ministerial offices.

This role requires self-motivation, commitment, excellent relationship-building skills, problem-solving, and the ability to adapt plans to changing priorities. The Executive Assistant must work proactively to ensure optimal time management, demonstrate strong Microsoft Office and IT skills, and exhibit initiative and flexibility in their work practices.

Please review position description for futher infromation about the role.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

The Department of Health is seeking an experienced and highly organised Executive Assistant to provide professional administrative and executive support within a fast-paced and dynamic environment. The successful candidate will play a key role in coordinating priorities, managing workflows, and ensuring the smooth operation of daily activities across the division.

This role requires strong planning and organisational skills, with the ability to identify critical tasks, allocate resources effectively, and establish systems and procedures to support efficient work processes. The Executive Assistant will proactively manage competing demands, anticipate potential challenges, and find practical solutions to maintain progress and deliver results.

Excellent written and verbal communication skills are essential. The successful candidate will prepare high-quality correspondence, reports, and briefs using clear and concise language, while communicating confidently with internal and external stakeholders. They will demonstrate professionalism in handling sensitive information and ensure that communication is accurate, timely, and audience-appropriate.

Strong problem-solving skills and organisational awareness are also vital. The Executive Assistant will understand the department's priorities, decision-making processes, and relationships, enabling them to provide informed support and sound judgment in complex situations.

The ideal candidate will be proactive, adaptable, and self-managed, taking responsibility for their work and maintaining composure under pressure. They will use their strengths to contribute positively to the team and demonstrate a commitment to excellence in supporting the department's objectives and delivering high-quality outcomes.

Mandatory

• Demonstrated knowledge of and experience in managing and supporting departmental executive functions and processes would be advantageous.

Desirable

• A qualification in business, project management and or working in government would be advantageous but not required.

On a personal level, the candidate will be enthusiastic, committed, and proactive, demonstrating integrity, accountability, and resilience in all aspects of their work. They will build strong and respectful relationships, collaborate effectively within teams, and maintain composure under pressure while consistently striving for excellence and fostering a positive, cooperative work environment.

What we offer:

• The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
• A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
• A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply:

Applications should include a resume and a cover letter. Click the `Apply' button to view further information about the role including key contact details and the advertisement closing date.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

If you have any queries in relation to recruitment processes at Health, or experience any issues in applying, please feel free to email Please note that unsolicited applications will not be replied to. If you have questions regarding the role specifically, we would advise you to reach out to the contact listed on the advertisement directly.

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in the strictest confidence in line with our Privacy Policy.