Executive Assistant

18 hours ago

Melbourne City Centre, Australia Page Personnel Full time

CBD, Melbourne
- Hyrbid work arrangements

**About Our Client**:
Our client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors.

Office location: CBD, Melbourne

Hybrid work arrangements: 3 days in office required

Our client is seeking a highly organised and experienced Executive Assistant to provide dedicated support to the Head of Commercial.

This individual will play a crucial role in facilitating the smooth functioning of the executive's office, managing schedules, coordinating meetings, organising travel arrangements, and handling various administrative tasks.
- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as a primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
- Prepare and organise documents, presentations, and reports for meetings and presentations.
- Coordinate and facilitate communication within the commercial team and across departments, ensuring seamless information flow.
- Assist in managing projects and initiatives as directed by the executive, ensuring timely completion and high-quality deliverable.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Provide general administrative support, including managing correspondence, expense reports, and other ad-hoc tasks as needed.

**The Successful Applicant**:
**Requirements**:

- Previous experience as an Executive Assistant supporting C-suites and senior executives, preferably within the financial or investment management industry (advantage).
- Ability to work flexible hours as needed to accommodate the executive's schedule.
- Proven ability to multitask and prioritise competing demands in a dynamic environment.
- Strong organisational skills with meticulous attention to detail.
- Excellent communication and interpersonal skills, with the ability to build rapport and maintain professional relationships at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Able to handle pressure and navigate challenging situations with grace and professionalism.

**What's on Offer**:
Hybrid arrangements: 2 days remote / 3 days in Melbourne, CBD office.

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