Executive Assistant

5 days ago

Melbourne City Centre, Australia Page Personnel Full time

CBD, Melbourne
- Hyrbid work arrangements

**About Our Client**:
Our client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors.

Office location: CBD, Melbourne

Hybrid work arrangements: 3 days in office required

Our client is seeking a highly organised and experienced Executive Assistant to provide dedicated support to the Head of Commercial.

This individual will play a crucial role in facilitating the smooth functioning of the executive's office, managing schedules, coordinating meetings, organising travel arrangements, and handling various administrative tasks.
- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
- Act as a primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
- Prepare and organise documents, presentations, and reports for meetings and presentations.
- Coordinate and facilitate communication within the commercial team and across departments, ensuring seamless information flow.
- Assist in managing projects and initiatives as directed by the executive, ensuring timely completion and high-quality deliverable.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Provide general administrative support, including managing correspondence, expense reports, and other ad-hoc tasks as needed.

**The Successful Applicant**:
**Requirements**:

- Previous experience as an Executive Assistant supporting C-suites and senior executives, preferably within the financial or investment management industry (advantage).
- Ability to work flexible hours as needed to accommodate the executive's schedule.
- Proven ability to multitask and prioritise competing demands in a dynamic environment.
- Strong organisational skills with meticulous attention to detail.
- Excellent communication and interpersonal skills, with the ability to build rapport and maintain professional relationships at all levels.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Able to handle pressure and navigate challenging situations with grace and professionalism.

**What's on Offer**:
Hybrid arrangements: 2 days remote / 3 days in Melbourne, CBD office.

  • Executive Assistant

    3 days ago

    Melbourne City Centre, Australia HAYS Full time

    Exciting opportunity for an Executive Assistant to start their next chapter in their career! Your new company An Australian wide banking firm is looking for an Executive Assistant to join their team. This company values the planet and aims to create 0 net emissions by 2030, they would like an Executive Assistant that aligns with their beliefs. This role is...

  • Executive Assistant

    7 days ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: We are looking for exceptional individuals to join the Aboriginal Health Division. The Executive Assistant will play a key support role to the Chief Aboriginal Health Adviser and Deputy Chief Aboriginal Health Adviser. The Executive Assistant provides high-level administrative and executive management support, with particular attention to...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Provide confidential secretarial and administrative support across the executive office of Aboriginal Partnerships and Programs. - Ongoing full time opportunity to work within Aboriginal Partnerships and Programs - VPS Grade 4: $92,332 - $104,762 plus superannuation. The Department of Justice and Community Safety is seeking an Executive Assistant to provide...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia NAB Full time

    Executive Assistant - Job number: 801117 - Primary position location: VIC- Melbourne CBD - Category: Administration & Office Support - Work type: Permanent Full time - Closing at: Jul 30 2025 - 23:55 AEST **Favourite** We have an exciting opportunity for an experienced Executive Assistant to join our Customer Enabling Tech business unit within Technology...

  • Executive Assistant

    6 days ago

    Melbourne City Centre, Australia Empire Careers Full time

    Contact Name : Andi Caragounis Contact Phone : 0434 974 801 Location : Melbourne CBD Job Type : Permanent Job Salary : Negotiable **Executive Assistant** - Join a leading global consulting firm - Inclusive culture of learning and coaching and professional development - Melbourne location -fun and high performing environment *** **THE ROLE** A unique...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Provide confidential secretarial and administrative support across the executive office of Aboriginal Partnerships and Programs. - Ongoing full time opportunity to work within Aboriginal Partnerships and Programs - VPS Grade 4: $92,332 - $104,762 plus superannuation. The Department of Justice and Community Safety is seeking an Executive Assistant to provide...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia NAB Full time

    Executive Assistant - Job number: 800321 - Primary position location: VIC- Melbourne CBD - Category: Administration & Office Support - Work type: Permanent Full time - Closing at: May 8 2025 - 23:55 AEST **Favourite** In this role, you will oversee and provide high level administrative support by undertaking a wide range of administrative, organisational,...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia IPA Personnel Services Full time

    Working for a large and reputable utilities organisation based in Docklands our client is looking for an Executive Assistant to support to Executive General Managers. You will have the opportunity to make a difference and add to the organisations work environment, within a place where you can learn and perform to your fullest potential. This role is for six...

  • Executive Assistant

    2 weeks ago

    Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    **THE ROLE** Working within a small Directorate, the Executive Assistant provides executive support across the Office of Professional Practice (OPP). The role is a key coordinating link between the Chief Practitioner, OPP executives, managers and staff within the branch. The Executive Assistant also works collaboratively across the Community Operations and...

  • Executive Assistant

    5 days ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: - The Executive Assistant is responsible for providing confidential high-level executive and administrative support functions to the Executive Director, Improvement and their team to deliver government priorities and contribute to building a positive culture. - The Executive Assistant is a key coordinating link between the Executive...