Executive Assistant

**Job no**: 0034013
**Location**:Parkville
**Role type**:Full time; Continuing
**Faculty**:Faculty of Architecture, Building and Planning
**Department/School**:Office of the Dean and Executive Director
**Salary**:UOM 6 - $89,182 - $96,536 p.a. plus 17% super
- Provide a broad range of administrative, secretarial and executive support
- Working closely with staff across the Faculty to enable seamless administrative support
- Exciting and dynamic role, perfect opportunity to immerse yourself in the Faculty

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About - Faculty of Architecture, Building and Planning**
The Faculty of Architecture, Building and Planning is the leading educational and research institution in the Asia-Pacific region addressing the design and realisation of inhabited environments. It actively seeks to extend the linkages between education, research and practice in the built environment, and maintains excellent and extensive relationships with members of the built environment professions, government, professional associations and the wider community.

**About the Role**
The Executive Assistant provides a broad range of administrative, secretarial and executive support across the two main portfolios of the Deputy Dean (DD) and Faculty Executive Director (FED), ensuring smooth office operations through effective service delivery and a customer-centric approach to stakeholder support.

Working closely with staff across the Faculty, the Executive Assistant will develop a thorough understanding of the Faculty’s policies and procedures to enable seamless administrative support.

You will be required to display a level of discretion, independent judgement, and professionalism, regularly interacting stakeholders in a diplomatic manner, whilst dealing with confidential and sensitive matters and documentation.

This is an exciting and dynamic role with a diverse range of responsibilities and is the perfect opportunity to immerse yourself in the Faculty, driving success by building relationships and understanding business support requirements.

Responsibilities include:

- Diary Management including forward planning and ensuring meetings and other commitments are scheduled in a timely manner and in a workable timeframe, anticipate likely needs and outcomes, and planning accordingly.
- Providing support and guidance to the DD and FED with the local processing of University business services activities including expenses, travel and purchase orders.
- Continued improvement and enhancement of established processes and procedures to coordinate the workflow of the DD and FED and act as the primary contact point for handling queries to a high degree of accuracy.

**About You**

You are resourceful and flexible with the ability to manage priorities through highly-developed organisational skills. You have exceptional interpersonal skills with the ability to form strong relationships with a diverse range of stakeholders and work effectively as part of a team. You are an excellent communicator with a high attention to detail and experienced in preparing formal correspondence and documentation such as briefings, agendas and minutes.

You will also have:

- Previous experience in Executive and/or Administrative Assistant role to a senior executive and /or multiple senior executives.
- A high degree of proficiency in computer skills including the use of Microsoft Office suite including Outlook, Word, PowerPoint and Excel, Zoom, Teams, Sharepoint and Trello.

**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

- Generous personal, parental and cultural leave
- Competitive remuneration, 17% super, salary packaging and leave loading
- Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
- Discounts on a wide range of products and services including Myki cards and Qantas Club
- Career development opportunities and 25% off graduate courses for staff and their immediate families

**Be Yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity. First Nations people, those identifying as LGBTQIA+, fe